Job description Job Specification: Fleet Administration Manager Location : Llanelli, SA14 Salary : Competitive, dependent on experience About Owens Group Owens Group is a leading haulage and logistics provider in the UK, with a proud history of delivering outstanding transport solutions across the UK. We are committed to operational excellence, innovation, and providing exceptional service to our clients. We are now seeking a Fleet Administration Manager to join our team. This role will work alongside our existing team to ensure the seamless administration of our fleet operations, supporting compliance, maintenance, and operational effectiveness. Key Responsibilities Administrative Oversight : Manage and maintain accurate records for the company's fleet, including vehicle documentation, insurance, MOTs, service schedules, and compliance records. Ensure the efficient and timely processing of all fleet-related documentation. Compliance and Reporting : Support compliance with Operator Licence requirements, ensuring all documentation and processes meet UK transport regulations. Generate regular reports on fleet performance, maintenance schedules, and compliance status for management review. Coordination with Fleet Operations : Liaise with the Fleet Manager, workshop teams, and external service providers to ensure vehicle maintenance and repairs are completed promptly. Assist in scheduling fleet servicing and inspections to minimise downtime and optimise operational efficiency. Communication and Escalation : Act as a central point of contact for all administrative fleet queries, escalating issues to relevant team members, including the Fleet Manager and directors. Ensure clear and effective communication between the administration and operations teams. Process Improvement : Identify opportunities to streamline administrative processes, improving efficiency and accuracy in fleet management. Implement best practices and maintain up-to-date knowledge of fleet administration systems and tools. Qualifications and Experience The ideal candidate will have: Proven experience in a similar administrative or coordination role within the logistics or transport sector. Strong understanding of UK transport regulations, including Operator Licence requirements. Exceptional organisational skills with the ability to manage multiple priorities and deadlines. Proficiency in using fleet management or administrative software. Excellent attention to detail, particularly in record-keeping and compliance documentation. Strong communication skills, with the ability to liaise effectively with internal teams and external suppliers. A proactive, problem-solving mindset and the ability to work collaboratively. Why Join Owens Group? Be part of a respected and growing company with a strong reputation in the haulage and logistics sector. Work alongside an experienced and supportive team dedicated to operational excellence. Benefit from opportunities for professional development and career progression. Competitive salary and benefits package. If you are an organised and detail-oriented professional with a passion for supporting fleet operations, we would love to hear from you Please submit your CV and a cover letter outlining your suitability for the role. Owens Group is an equal opportunities employer and welcomes applications from all suitably qualified individuals.