Job summary Due to the retirement of the Finance Manager we are seeking an Admin and Finance Assistant to support our Practice Manager and finance department with daily admin and accounting tasks. The ideal candidate will be organised, able to learn new skills quickly with attention to detail, pro-active and capable of multi-tasking in a fast-paced environment. They will need to be flexible and adaptable to work for the NHS which is an ever changing environment. This is an exciting opportunity to work within the practice business team. Main duties of the job Key Responsibilities: Finance Support Manage mailboxes and petty cash Assist with financial reconciliations Assist with month end claims Prepare the monthly payroll General finance admin Admin Support to the Practice Manager To support the practice manager in the effective administration and management of the practice. The PA to the practice manager will work under the direction of the practice manager and Partners striving to enhance a number of key systems in both clinical and administrative areas. HR Support Identifying areas for improvement to enhance patient services Support Practice Manager in the compilation of practice reports Complaint Support About us Situated in the town of Swanley, conveniently located just off the M25/A20, Swanley Medical Practice is an integral part of the NHS, dedicated to providing high-quality healthcare services to our community. Our practice operates across three sites: The Cedars and The Oaks in Swanley, approximately two hundred meters apart, and the third in the village of Hextable. With a patient list of 25,000, we boast a dedicated team, including GP Partners, Salaried GPs, Clinical Pharmacists, Advanced Nurse Practitioners, Nurses, HCAs, and other clinicians from our Primary Care Network. Notably, we are also a GP Training Practice. We are looking to build on our existing team, we are currently training a Nurse Associate and have four Trainee Gps. The practice prides itself on its bustling and forward-thinking environment, supported by a robust network of professionals. As part of our commitment to our team members, we offer a comprehensive benefits package, which includes competitive salary, NHS Pension, flexible working hours, car parking facilities, and comprehensive training and development opportunities. Date posted 06 January 2025 Pay scheme Other Salary £12 to £16 an hour Contract Permanent Working pattern Full-time, Part-time, Job share Reference number A2052-25-0000 Job locations Swanley Medical Practice 26 Swanley Centre Swanley BR8 7AH The Oaks Clinic Nightingale Way Swanley Kent BR8 7UP Job description Job responsibilities Key Responsibilities: Finance Support Manage mailboxes and petty cash Assist with financial reconciliations Assist with month end claims Prepare the monthly payroll General finance admin Admin Support to the Practice Manager To support the practice manager in the effective administration and management of the practice. The PA to the practice manager will work under the direction of the practice manager and Partners striving to enhance a number of key systems in both clinical and administrative areas. Supporting the practice manager with projects, systems and procedures Arranging meetings, preparing agendas and producing minutes when needed Undertaking tasks in areas of change management and continuous improvement Providing key performance information when requested Friends & Family Survey HR Support Contributing to the development, implementation and embedding of an effective practice training program for all staff In conjunction with the practice manager, set and monitor performance targets, identifying areas for improvement to enhance patient services Support Practice Manager in the compilation of practice reports To provide appropriate assistance to the Practice Manager in day-to-day activities and duties Complaint Support Job description Job responsibilities Key Responsibilities: Finance Support Manage mailboxes and petty cash Assist with financial reconciliations Assist with month end claims Prepare the monthly payroll General finance admin Admin Support to the Practice Manager To support the practice manager in the effective administration and management of the practice. The PA to the practice manager will work under the direction of the practice manager and Partners striving to enhance a number of key systems in both clinical and administrative areas. Supporting the practice manager with projects, systems and procedures Arranging meetings, preparing agendas and producing minutes when needed Undertaking tasks in areas of change management and continuous improvement Providing key performance information when requested Friends & Family Survey HR Support Contributing to the development, implementation and embedding of an effective practice training program for all staff In conjunction with the practice manager, set and monitor performance targets, identifying areas for improvement to enhance patient services Support Practice Manager in the compilation of practice reports To provide appropriate assistance to the Practice Manager in day-to-day activities and duties Complaint Support Person Specification Skills Essential Attention to detail Good verbal and written communication skills Fast Learner Team Player Confidentiality Desirable Medical Knowledge Advanced IT skills - PowerPoint, Graphs, Presentation software, AI Qualifications Essential Required GCSE Maths A-C (5-9) and English Good IT and Excel skills Desirable Qualified to NVQ level 3 Qualified to A levels Experience Essential Experience of GP Practice finances Experience of working for a GP Practice Desirable Zero and Iris Payroll Person Specification Skills Essential Attention to detail Good verbal and written communication skills Fast Learner Team Player Confidentiality Desirable Medical Knowledge Advanced IT skills - PowerPoint, Graphs, Presentation software, AI Qualifications Essential Required GCSE Maths A-C (5-9) and English Good IT and Excel skills Desirable Qualified to NVQ level 3 Qualified to A levels Experience Essential Experience of GP Practice finances Experience of working for a GP Practice Desirable Zero and Iris Payroll Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Swanley Medical Practice Address Swanley Medical Practice 26 Swanley Centre Swanley BR8 7AH Employer's website https://swanleymedicalpractice.co.uk/index.aspx (Opens in a new tab)