The Assessment and Pastoral Administrator will play a key role in supporting both the administration of the school’s assessment system and supporting the Year Team with the administration of the school’s behaviour systems.
The Assessment and Pastoral Administrator will report to the Data Manager & Timetabler
The main duties and responsibilities will include:
Main Reception Responsibilities
1. Supporting the school’s Assessment Co-ordinator and the member of the Senior Leadership Team responsible for assessment with the administration of the school’s assessment systems, including:
2. Designing and collating fortnightly formative assessments across Year 7-9, liaising with departments on assessment design, setting up students’ mark sheets and managing the distribution of the assessments;
3. Producing fortnightly overviews of results that enable Heads of Department and Key Stage Co-ordinators to assess student understanding quickly and effectively;
4. Designing and collating summative assessments across Year 7-11, liaising with departments on assessment design, setting up students’ mark sheets and managing the distribution of the assessments where necessary;
5. Producing results overviews of summative assessments that enable Heads of Department and Key Stage Co-ordinators to assess student understanding quickly and effectively;
6. Managing the administration of any additional external standardised assessments, such as the Making Good Progress tests at Key Stage 3.
1. Supporting Heads of Year (HOY) and Deputy Heads of Year (DHOY) with the
administration of the school’s behaviour systems, including:
1. Checking behaviour marks on the school’s Schools Information Management System (Bromcom) at various points throughout the day;
2. During the final period of the day, creating lists for the year teams of students that need to be detained for ‘corrective conversations’ with class teachers;
3. Checking the Record of Concern (ROC) information alongside marks and locating teaching staff to find out more information, where needed;
4. Ensuring that be 14:45pm, all non-teaching Heads of Year or Deputy Heads of Year know which students need to remain behind for ‘corrective conversations’ and why;
5. Supporting each year team after school with logging student and teacher attendance at ‘corrective conversation’ detentions;
6. Support year teams with the scheduling of ‘corrective conversations’ by going to find teachers who have not attended and arranging times that are suitable for them;
7. Supporting Year Teams by making phone calls home;
8. Providing weekly analyses of data from correction conversations for Year Teams and for departments;
9. Arranging and supporting with parental meetings e.g. making notes, collating paperwork.
General Responsibilities
In addition to the above outlined responsibilities, the Assessment and Pastoral Administrator will also:
* Be responsible for keeping up to date with the requirements of the role, by attending appropriate INSET and meetings, and keeping abreast of changes in legislation;
* Be aware of and comply with policies and procedures relating to child protection, equal opportunities and race equality, health and safety, confidentiality and data protection, reporting all concerns to an appropriate person;
* Undertake any other duties commensurate with the post as may be required by the Headteacher.
Whilst every effort has been made to explain the main duties and responsibilities for the post, each individual task undertaken may not be identified.
This is a newly created role and inevitably duties will develop and change, therefore the post holder should expect periodic variations to the. The, in consultation with the post holder, may be changed by the Headteacher to reflect or anticipate changes in the job commensurate with the grade and job title.