* Business Area: Administration & Office Support
* Contract Type: Permanent
* Ref number: AZ03915
Are you interested in working for a rapidly evolving company? Want a career where no two days are the same? Interested in working with an industry varied client base across the SME market?
Who are Azets
Azets are a leading firm of Accountants and Business Advisers operating across the UK, Ireland and the Nordics. We have a wide network of employees and an abundance of inspiring opportunities to join one of our many offices!
We are a top ten accountancy firm in the UK and are the number one largest SME practice.
Experienced and proficient in the Administrator tasks, with additional ownership for:
PROVIDING EFFECTIVE, GENERAL ADMIN SUPPORT TO THE OFFICE, AND WIDER AZETS UK BUSINESS, INCLUDING:
* Creating and updating documents using the Microsoft Office suite and maintaining high standards of formatting and accuracy
* Proficient in the use of document management systems
* Managing calendars and providing diary support as requested for local office departmental and team meetings
* Booking travel and accommodation arrangements in line with company policy
* Maintaining practice management systems and ensuring data quality
* Facilitating the lifecycle of Letters of Engagement (LOEs) efficiently
* Expertise in the onboarding processes
* Raising client invoices including cloud software, payroll, and any other invoice as requested
* Knowledgeable of the invoicing systems and payment processes
* Understanding of the opportunity management process with knowledge of Leads Go or similar lead management systems
* Understanding of the process for disengagements and client closures and the ability to manage necessary administrative tasks associated with client closures
* Knowledge of the Tax investigation and renewal processes
* Managing and organising data effectively. This includes data entry, data analysis and maintaining databases accurately within Azets guidance
* Preparing comprehensive client packs for chargeable staff, ensuring accuracy and completeness
* Conducting thorough proofreading of documents to ensure accuracy and professionalism
* Providing support for ad-hoc project work, ensuring timely completion and delivery
TEAM MANAGEMENT
* Mentors and coaches administrators, fostering their professional growth and development
* Coordinates a small team of administrators, managing workload distribution effectively
* Assists with hiring and training administrative staff, coordinating leavers, and collaborating with HR as needed
SUPPORTING THE OFFICE ON BUSINESS DEVELOPMENT AND EMPLOYEE ENGAGEMENT ACTIVITIES, SUCH AS:
* Organising office/marketing events with current and prospective clients
* Organising company events, meetings, and conferences, managing logistics and coordination
* Supporting Business Development activities by development of proposals
* Owning the delivery of employee engagement activities including actions from D&I & ESG initiatives
* Preparing timesheets for maternity and long-term sickness, supporting chargeable staff as needed.
Skills & Behaviours
CLIENT FOCUS
* Excellent verbal and written communication skills
* Good client and stakeholder management skills, with the ability to build and maintain relationships at all levels
GENERAL ADMINISTRATION SKILLS
* Demonstrates strong organisational skills to effectively manage tasks and responsibilities
* Excellent attention to detail and accuracy in all tasks, ensuring high-quality work output
* Proficient at multi-tasking and successfully working on a number of ongoing tasks at any one time
* Applies problem-solving techniques to address challenges and find practical solutions
* Awareness of, and compliance with, Azets policies and procedures, as detailed on The Hive
* Good understanding of anti-money laundering and other mandatory regulatory compliance together with obtaining a sound understanding of internal processes and individual responsibility for reporting breaches
* Basic project management skills in order to deliver work on time and to budget
* Commitment to maintaining confidentiality and upholding ethical standards in all aspects of work
TECHNICAL ADMINISTRATION SKILLS
* Has an awareness of the budgeting timescales for particular aspects of assignments on chargeable tasks
* Careful timesheet narration for chargeable work capturing accurate analysis of work undertaken, completed daily
* Familiarity with practice management system including timesheets and expenses
IT & SYSTEMS SKILLS
* Proficiency in the Microsoft Office Suite including Word, Excel, PowerPoint, and Teams
* Competent in key performance software, with support, including CCH, Microsoft Office, Azets Reach, CoZone
MANAGEMENT SKILLS
* Confident in delegating tasks to others and managing any points of escalation to resolution
* Inspires commitment, recognises contributions of others and motivates their colleagues to complete their work to a good quality
* Demonstrates emotional intelligence in managing their team and colleagues to create an inclusive and engaged office environment
BEHAVIOURS
* A friendly, collaborative nature and a desire to help
* Able to take work instructions and work under the supervision of, and directed by, more senior colleagues
* Takes personal responsibility for timekeeping and attendance and demonstrates flexibility to meet business requirements
* Confident to escalate issues if workload is challenging and request additional information if more knowledge is required
* Remains calm and professional at all times
* Displays flexibility to assist with ad hoc tasks and/or support to other areas of Azets outside of own office
* Ability to work independently and as part of a team, with a proactive and flexible attitude
* Takes ownership of personal development
* Adaptability and willingness to learn new skills and take on additional responsibilities as needed
* Willingness to build awareness of basic industry/accounting knowledge through on-the-job learning
* Understands the Azets core group values and strives to demonstrate them
Our benefits include hybrid & flexible working, birthday leave, professional subscription and much more. You can find out more about how we reward our colleagues - Careers | Rewards And Benefits | Azets UK
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