Personal Assistant
Can be based from our Newport or Elland office (with flexible working office/home)
37.5 hrs M-F
Our vision is to Create Better Places and Futures for Everyone; Socially, Environmentally and Economically. For us, these aren't words on paper. This is our powerful and purposeful statement that guides our actions and ignites a passion in every one of us. We've been paving the way since 1890. Our passion for our products and customers has made us a Superbrand that is synonymous with quality; supplying prestigious landmarks such as Trafalgar Square, while also caring for the environment and communities in which we operate.
We are looking for an experienced Personal Assistant (PA) to support two of our Managing Directors within our Building Products division.
So, What's the mission?
From managing complex diaries and arranging travel, to facilitating high-level meetings and handling critical business processes, you will enable your stakeholders to focus on strategic decisions while ensuring that the day-to-day operations are seamless.
As a PA, you'll be instrumental in driving efficiency, managing logistics, and acting as the trusted right-hand person to our senior leaders. Your ability to anticipate needs and proactively manage workloads will make a real difference in the way we do business.
* Executive Support: Managing schedules, booking travel, coordinating meetings, and handling expenses for senior directors.
* Operational Efficiency: Raising and tracking purchase orders, handling corporate expenses, and overseeing internal meetings logistics.
* Team & Event Coordination: Organising group bookings, catering, and travel for the teams; managing hotels and marketing events.
* Onboarding & IT Setup: Managing new starter processes, from IT equipment ordering to credit card allocation and induction planning.
* High-Profile Meetings & Hospitality: Organising executive meetings, arranging customer visits, booking venues, and handling corporate hospitality events.
* Stakeholder Management: Acting as the first point of contact for internal and external stakeholders, ensuring professional representation of senior leaders.
* Process Ownership: Maintaining office systems, handling purchase card transactions, logging mileage, and overseeing business documentation and presentations.
What are the mission critical skills?
* Proven experience as a Personal Assistant to senior executives.
* Commercial acumen, with an understanding of business priorities and objectives.
* Exceptional organisation skills, capable of juggling multiple tasks and stakeholders.
* Strong IT proficiency, especially in MS Outlook, PowerPoint, Excel (including formulas and VLOOKUP), Teams, and SharePoint.
* Problem-solving mindset, with the ability to anticipate challenges and proactively address them.
* A flexible, proactive approach, ready to adapt to changing priorities and business needs.
* Excellent communication and interpersonal skills, acting as a brand ambassador and trusted liaison for senior leaders.
What's In It for You?
We offer a dynamic, fast-paced work environment where no two days are the same. This is a chance to work closely with 2 high-level executives.
Benefits
* This is an office based role with flexible working (office and home).
* 34 days per annum or the equivalent in hours (inclusive of bank holidays).
* Health care cash plan - support with Dental, Optical, Prescription costs and many more!
* Enhanced Maternity, Paternity, and Adoption pay and leave.
* Cycle to work scheme.
* Employee discount on Marshalls and Marley products.
* Life assurance.
More about Marshalls
Our operations are organised into three distinct divisions: Landscape Products, Building Products, and Roofing Products.
Marshalls Landscape Products stands out as the leading UK manufacturer of high-quality natural stone and innovative concrete hard landscaping products. We cater to the construction, home improvement, and landscape markets, offering superior solutions.
Marshalls Building Products serves as a reliable supplier of concrete drainage products, concrete bricks, ready-to-use mortars, and aggregates.
Marley Roofing Products is recognised as a leader in the manufacturing and supply of pitched roofing systems. Our product range includes clay and concrete tiles, timber battens, roof-integrated solar solutions, and various roofing accessories.
Although divisional, we work as one Marshalls team. We're particularly proud to have paved every location on the Monopoly Board! To find out more about Marshalls please visit our website: www.Marshalls.co.uk
Equal Opportunities
Whoever you are and whatever your background, you'll find a fair and supportive workplace. You're unique and we want you to bring every part of who you are to work, every day.
We're committed to ensuring equal opportunities for everyone. To us, this is more than a legal, moral, or ethical necessity - it's the right thing to do! We want our team to reflect the diverse nature of society and the communities we serve.
Marshalls is a workplace where you're valued for the contribution you make, and where you can grow and develop by being entirely yourself!
Closing Date: 14th April 2025
#INDHP
Seniority level
* Mid-Senior level
Employment type
* Full-time
Job function
* Administrative
* Industries
Technology, Information and Internet
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