Shorterm is currently looking to recruit a Technical Clerk on behalf of their client who is a specialist electrical & instrumentation services contractor providing engineering, construction, commissioning, and maintenance services.
This role is a long-term contract role which may require some travel.
The role of Technical Clerk will include but not be limited to the following tasks associated with small projects being carried out by the company. This position involves a variety of tasks ranging from basic office duties to more complex responsibilities, contributing to the overall success of our Client's projects.
Key Responsibilities:
Office Administration:
1. Manage weekly time sheets from site for payroll purposes
2. Adhoc assistance to all aspects of running an efficient and productive office.
3. Controlling stationary and office equipment
4. Liaising with HR Department for onboarding personnel to site
5. Client communications / phones / correspondence
Document Control:
1. Deliver a broad range of administrative services including document control
2. Participating in HSEQ Audits for ISO purposes
3. Compile Test Packs & Handover Documentation with QAQC
4. Updating and controlling Drawing Registers
Material Management / Purchasing:
1. Obtain supplier quotations, complete material requisitions for purchasing
2. Compile delivery dockets and complete GRNs (Goods Received Notes)
3. Manage the purchasing of Equipment / Stationery for office
4. Manage site Plant and Tool Register (Asset Register)
Commercial & Cost Control Administration:
1. Recording manhours and compiling records for the Commercial team
2. Compiling all Labour & Materials Data
3. Assisting with data input to site measures
4. Accurately input, update, and maintain various records, databases, and spreadsheets.
5. Filing Daily and Weekly Reports
Key Competencies:
1. Demonstrate a proactive approach and positive attitude
2. Good communication and interpersonal skills
3. Good organisational skills with the ability to prioritise workload, flexibility, and drive to finish key activities through to completion.
4. Proficient in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint).
5. Ability to multitask and prioritize tasks effectively
6. Attention to detail and accuracy in work
7. Familiarity with office equipment such as printers and copiers.
8. Proven track record as Technical Clerk on previous projects
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