• Provide high quality financial advice and guidance Business Managers, Headteachers, budget holders and the Senior Leadership Team.
• Provide efficient finance and administration assistance to the Chief Financial Officer and the Trust Central Team.
• Assist in the preparation of statistics and management information regarding finance as required by the Chief Financial Officer, the CEO, Auditors and the DfE, including end of year accounts.
• Support the Chief Finance Officer in the implementation of financial forecasts, business plans, reports and returns, etc., to ensure the strategic development of the Academy, and long-term sustainability of the budget.
• Support the Chief Finance Officer to ensure that the finance systems reflect the latest accurate position, month-end close and finalisation of management reports are made in a timely and accurate manner.
• Carry out any reconciliations necessary to support the monthly management accounts.
• Ensure the Academy remains compliant with VAT requirements, including reconciliation, monitoring the Academy’s VAT status, cleaning the VAT control account and ensuring that VAT returns are submitted in line with HMRC guidelines and those of the Trust.
• Ensure that the relevant accounting standards are appropriately applied in the production of the monthly and annual accounts.
• Support the Chief Finance Officer in the coordination of the external and internal audit teams, ensuring that all work is undertaken to meet Governance and statutory requirements.
• Assist in the collection, entry and extraction of data required to complete statutory returns.
• Support the Exec Team in managing the payroll function in particularly with regards all pension administration, returns and uploads and cleansing of the payroll control accounts.
• Prepare payment runs and load payment runs to the bank - supplier and payroll
• Carry out any credit card correspondence including cancellations and new cards
• Manage the Amazon Business account
• Download and check bank statements.
• Enter monthly accounting journals as required.
• Prepare inter academy transfers and input these into the banking system.
• Provide efficient finance and administration assistance to the Chief Financial Officer and the Trust Central Team.
• Assist Schools in ensuring Trust processes are followed and financial regulations are understood.
• Undertake, with complete discretion and in confidence, tasks as directed which may be of a sensitive and confidential nature as required by Senior Staff.
• Ensure that all administrative duties, checks and documentation are completed to the required level of accuracy including returns and reports.
• Maintain both manual and computerised records and filing systems in line with audit requirements such as the authorised signatories list, invoices and cheque books.
• Ensure that schools are up to date with administrative requirements at month and year end in line with Trust and DfE financial requirements.
• Deal with correspondence promptly and as required including distribution of invoices received, payment queries, communications received from suppliers, contractors and the bank.
• Answer incoming telephone calls, dealing with requests and enquiries and taking messages as required.
• Work as part of the Trust team and take part in team tasks as required and agreed by the team.
• Play a full role in the team and contribute towards the development of the team and its role in supporting the schools of the Trust.
• Attend relevant meetings and training sessions.
• The above list is not exhaustive or exclusive. The role requires the post holder to be professional, co-operative and flexible in line with business needs of the Trust; and
• The post holder is required to undertake additional such duties as may be reasonably be expected within the scope and grading for the post.