Founded in 1807, we are the oldest geological society in the world. Today, we are a world-leading communicator of Earth science – through publishing, library and information services, cutting-edge scientific conferences, education activities and outreach to the general public. We also provide impartial scientific information and evidence to support policy-making and public debate about the challenges facing humanity.
We have a membership (Fellowship) of approximately 12,000, more than 2,000 of whom are based outside the UK. Approximately 3,000 are Chartered Geologists or Chartered Scientists - professionals who have demonstrated a high level of technical competence in their field and a commitment to professional ethics.
About the role
Geological Society Publishing House has an exciting new opportunity within the publishing operations team for a Publishing Operations Assistant to implement workflow and development updates across our range of publishing operation systems. This is an early career role with the opportunity to progress current skills and understanding.
Responsibilities
Manuscript Submission System Administration:
* Implementing workflow and development updates within our chosen ‘manuscript submission, reviewing and production tracking’ system.
* Overseeing and troubleshooting day-to-day issues with the manuscript submission system and its linked third-party vendors.
* Work with colleagues to assess any new opportunities for digital solutions (such as research integrity tools) within the STM publishing arena.
Publishing Platform Support:
* Ongoing maintenance of and updates to our publishing platform system and downstream workflow operations to third-party aggregators.
* Work with colleagues to gain a greater understanding and opportunities for the development of our publishing platform system.
* Excellent and demonstrable problem-solving skills.
* Systematic approach to identifying the underlying causes of problems to prevent recurrence, root cause analysis.
* Logical, methodical, and analytical thinking.
* Meticulous attention to detail.
* Experience working within the publishing environment.
* An interest in STM publishing and its systems.
* Excellent written and oral communications.
* High level of IT literacy.
* Proven experience in managing multiple deadlines and delivering work and projects to schedule and budget.
* Willingness to embrace innovation and new ways of working.
* Understanding of the production processes involved in scholarly publishing.
* Experience with submission systems and the peer review process.
* Experience of the use of metadata in the publishing process.
* Experience with XML and HTML tagging within publishing systems.
* Experience with the configuration of software solutions.
* Experience collaborating across teams and an ability to contribute to a culture of continuous improvement.
* Experience of working for a learned or professional society (or other charitable organisation with trustees, committees and volunteers).
Person Specification
* Excellent interpersonal skills and a commitment to collaborative working across the Society.
* Self-motivated, proactive, with the confidence to act independently and with a flexible approach.
* Commitment to personal development and learning.
* Ability to work under pressure and to deadlines, prioritising work accordingly.
* Positivity and enthusiasm.
* Commitment to diversity, equality, and inclusion, reflecting the Society’s obligations as an equal opportunities employer.
Required Qualifications
* 25 days basic holiday entitlement when you start, increasing up to 30 days with continued service (pro-rated for part-time staff).
* Option to purchase up to 2 days extra holiday days per year.
* Contributory pension scheme with 10% employer contribution.
* Access to 24/7 online GP with mental health & wellbeing counselling.
* Free premium Headspace account for you and 2 members of friends/family.
* Discounts and recognition scheme.
* Cycle to Work scheme.
* Season Ticket Loan scheme.
* Life Assurance and Income Protection schemes.
* Free access to Royal Academy exhibitions.
* Free Geological Society Fellow membership for qualified staff.
Conditions of employment
* You must have the right to work in the UK.
Working locations
* Hybrid model, working in the Bath office and remotely.
How to apply
* To apply for this position, please forward a copy of your CV together with a cover letter to recruitment@geolsoc.org.uk. Please ensure that your cover letter highlights your experience in no more than 500 words.
* Anonymise your application by stating only your initials in your CV (including your file name) and cover letter.
* State your initials only in the subject line when sending your application.
Interviews
* Please let us know if you will require any special provisions to be made should you be called for an interview. We regret that unsuccessful candidates will not be contacted.
* The Society is committed to fostering an inclusive culture that promotes equality, values diversity, and maintains a harmonious inclusive environment in which the rights and dignity of all its members, visitors, and staff are respected. We are an equal opportunities employer, and the post-holder will be expected to adhere to and support the Society’s commitment to diversity, equality, and inclusion.
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