Procurement Officer
Department: Procurement
Band 4
Hours: 37.5 per week, all MKUH roles will be considered for flexible working
The Procurement Team is looking for a Procurement Officer to join our team. This is an exciting, new role within the team and one that will be extremely rewarding for the right candidate.
This is a fabulous opportunity to undertake a Commercial Procurement and Supply chain role in the public sector. Your role will often be the first point of contact for our staff, so you’ll need the right interpersonal skills and a drive to deliver excellent levels of customer service.
You’ll need excellent written and verbal communication skills, the ability to build and sustain good relationships in and outside the hospital; good attention to detail and computer literacy.
The department enables users to purchase everyday essential consumables, products, services, and equipment some of which can cost millions of pounds. It has a number of processes and systems in place to make this happen:
• A product catalogue, which contains supplier details with pre-agreed prices on consumable products.
• Tendering systems used to ensure the purchases follow compliant processes and follow the Standing Financial Instructions.
• It has a Materials Management system to ensure that there is enough immediate stock available to ensure critical activity can take place without stock running out.
· Posts at this level contain a range of tasks, some of which require the supervision of staff in lower grades and the post holder to exercise initiative whilst operating within broad procedural guidelines. This will require a measure of independent judgement.
· All tasks are likely to contain some degree of customer/supplier contact requiring a high level of customer service skills.
· Develop, co-ordinate and deliver cost effective solutions for specific purchasing projects to achieve financial targets
· Obtain and analyse quotations and tender responses
· Allocate and co-ordinate own activities
· Advise Users and budget holders on Procurement policies and procedures
· Organise medium/high value contracts (Local competitive tender level).
· Support senior team members in the deliverance of projects.
· Cover junior team members as and when necessary.
We care We communicate We collaborate We contribute
They have the highest score in the "We work flexibly" theme, scoring 6.86 out of 10.(NHS Staff Survey 2023).
Milton Keynes University Hospital NHS Foundation Trust, in partnership with the University of Buckingham, is a University Teaching Hospital; we conduct research and teaching on site to improve the care of our patients. The hospital is undergoing significant investment, and we are proud to be rated good by the CQC. Visit our website to catch up on our latest news.
· Manage low value competitive tenders and obtain quotations via the e-Tendering system for purchases and contracts in line with customer’s requirements and in accordance with the Trusts Standing Orders, Standing Financial Instructions, and Public Procurement Regulations.
· Assist with the analysis of tender responses and quotations using own initiative to determine the most cost effective source of supply, maintain accurate records & report all savings achieved to the Deputy Head of Procurement.
· Carry out benchmarking and sourcing of alternative products using e-business tools – currently utilising internet searches, Procurement Hubs, NHS Supply Chain Catalogues, Category Towers and Delta (Or similar procurement tools)
· Support e-Procurement catalogue management processes by ensuring all relevant documentation is collated and loaded on to the e-Procurement system to enable requisitions to be raised.
· Ensure all documentation is updated into the contract register as appropriate.
· Ensure Value for Money is achieved throughout the procurement process through negotiation with suppliers and by ensuring all existing National and Local Government contracts and frameworks are utilised.
· Pro-actively seek to identify potential categories of spend of future contract development.
· Produce management information and reports as required by the Deputy Head of Procurement.
· Lead a range of purchasing projects as determined by the departmental work plan.
· At all times the post holder should use their professional management knowledge and experience to assess, plan, evaluate and judge the appropriate interventions
· The post holder should maintain their knowledge of changes in the NHS and in wider industry to enable and direct services to respond to changing requirements and securing best practice.
· Ensure a good knowledge of the key operational and quality policies and procedures to maintain compliance with these at all times and contribute to development of policies and procedures as needed.
Please refer to the job description for further details.
This advert closes on Monday 16 Dec 2024