What skills and experience we're looking for
Training, qualifications and experience:
• English and Maths grade C or 4 or above.
• Level 3 Business qualification or be working towards.
• Experience of working in a busy school office.
• Experience of using SIMS and Education Access Finance.
Professional knowledge and understanding:
• General experience of working in a finance role
• Experience of finance or business management to support the day to day operation of the School
• Ability to assist in and implement new procedures in line with the needs of the School
• Develop and maintain effective record keeping and MIS systems
• Good organisational skills.
• Professional and friendly, with a flexible approach to work
• Ability to work under minimal supervision
• Ability to work under pressure and to strict deadlines
• Good written and verbal communication skills, including the ability to negotiate and influence
• Ability to set up and interpret management information systems to ensure ongoing review ofperformance and progress towards targets and objectives
• Communicate effectively with a wide range of audiences
• A passionate belief in the school’s mission statement, aims and objectives
• Highest levels of professional and personal integrity (including maintaining confidentiality and discretion at all times)
• Highly motivated, enthusiastic and flexible to change
What the school offers its staff
• Clear sense of purpose
• Highly supportive working environment in which all are valued
• Sustained opportunities for professional development
• Promotion of professional autonomy
• Delightful pupils and supportive parents
Further details about the role
Main Purpose:
Under supervision maintain, update and extract information from systems and database and provide general administrative/clerical/ financial support for the school. This could include producing financial and management information and/or the provision of general advice and guidance to pupils, parents and staff or call for the use of higher-level text processing/spreadsheet/IT skills or audio typing that involves the use of a range of software packages.
Main Activities:
• Provide general clerical and administrative support, including word processing, filing routine correspondence, distributing mail, updating the schools MIS system and offering specific support for whole school events.
• Routine financial administration, including postage, banking, Duke of Edinburgh’s Award etc.
• Maintaining and updating manual and computerised records including, for example, records of free school meals, school trips, registers, Year 6/7 Transition etc including related financial administration.
• Production of regular management information, including financial data and assist in the production of reports for the BusinessManager.
• Monitoring of monthly budgets and advising the Business Manager on variances, eg. catering.
• Undertake reconciliation’s, for example of bank accounts and of the purchase ledger control account.
• Undertake reception duties including answering telephone and responding to routine queries, including, where appropriate,dealing with visitors on behalf of Headteacher
• Maintaining stock and ordering supplies, including the processing of orders, check of incoming deliveries, obtaining prices from occasional suppliers, arranging for payment of invoices.
• Input requisitions, orders and invoices on the finance system Access.
General Activities:
• Allocation of work and demonstration of duties to lower graded administrative/clerical support as necessary.
• To work within school policies and procedures.
• To contribute to the provision of an effective environment for learning.
• To support the promotion of positive relationships with parents and outside agencies.
• To attend skill training and participate in personal/performance development as required.
• To take care for their own and other people’s health and safety.
• To be aware of the confidential nature of issues.
Commitment to safeguarding
St Christopher’s CE High School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.