* Proactive diary management, setting up meetings and visits (collaborating closely with key PAs in other departments as required), pre-empting and resolving issues independently to ensure a smooth day-to-day for the Head of Bids & Tendering
* Organise bid meetings, collaborating closely with Exec / SMO PAs to ensure necessary attendance
* Schedule Bid approval meetings and coordinate preparation of required documentation, ensuring necessary quality achieved every time
* Take meeting minutes and actions as required
* Review incoming emails, prioritise and highlight to Head of Bids & Tendering, or action independently where appropriate
* Manage expenses and other approvals as delegated by the Head of Bids & Tendering
* Professionally expedite delegated actions from Head of Bids & Tendering
* Support Bids & Tendering leadership team as required
* Manage new starter and induction process on behalf of Head of Bids & Tendering and their leadership team, incl. liaising with Resourcing, HR and IT
* Update department org charts as required
* Raise purchase orders for department cost centre
* Manage monthly Team Brief and Bid Team Update process, incl. organisation of guest speakers
* Facilities management for the team and wider Bids & Tendering function, incl. organising IT
* Establish good working relationships with key internal and external PAs / Administrators
* Holiday / sickness cover for other admin staff
* Travel booking, including accommodation, transport, currency
* Organise periodic functional events (e.g. annual conference) and training courses
* Support contract approvals ensuring appropriate authorisations are in place Format bid submissions and other documents
* Support the production of PQQs as required
* Administer departmental SharePoint sites
PA / Secretarial experience (minimum 3 years)
* Good interpersonal skills and collaborative approach - a team player
* Proactive and able to operate on own initiative with minimal supervision
* Highly organised and deadline driven, professional working style
* Able to work with complete confidentiality
* Office 365, particularly proficient in Outlook, Word and PowerPoint.
* Experience with SharePoint, preferably advanced level
Chippenham, Wiltshire, United Kingdom | GBP £15.00 to £22.00 Per Hour | Contract