Salary: £28,000.
A global Law Firm is looking for an Early Careers Assistant to join their team who will be responsible for the administration of all processes related to the recruitment and development of work experience students, vacation scheme students, Solicitor Apprentices, and Trainee Solicitors.
Key Responsibilities:
Marketing:
* Respond to queries in the Early Careers in-box and escalate where appropriate.
* Assist with administering arrangements for, and attend law fair events across the country and other external recruitment events, including virtual events.
* Assist with the administration of the Early Careers Twitter and LinkedIn accounts.
Recruitment:
* Assist with the set-up of all assessment centres.
* Organise all Training Contract interviews.
* Assist with the administrative process and paperwork around Training Contract offers.
* Assist with the logistical organisation and facilitation of all open days, work experience programmes, and vacation schemes.
New Joiner Preparation:
* Produce relevant new joiner paperwork.
* Liaise with the employee screening provider to ensure pre-employment checks are completed.
* Assist with the full set up of employees on all internal systems.
Trainee Solicitor Induction:
* Assist the Early Careers Advisor with the organisation and facilitation of the employee induction for new Trainee Solicitors and Solicitor Apprentices.
* Organise specific logistics including room booking, catering requirements, and training materials.
* Be responsible for the production of new joiner induction folders.
Trainee Seat Rotations:
* Assist with completing all systems administration for each Trainee Solicitor for all seat rotations every four months, including office changes for Trainee Solicitors before and after secondments.
* Set up and monitor the completion of appraisal forms, including the uploading of the signed training record.
Secondments:
* Prepare secondment-related paperwork for Trainee Solicitors and monitor and file returned paperwork.
* Co-ordinate the pre-secondment medical questionnaire process.
* Enrol Trainee Solicitors in language lessons.
* Hold de-brief meetings with Trainee Solicitors on return from secondment.
Qualification and SRA Admission Process:
* Compile Trainee Solicitor appraisal forms and appraisal summaries.
* Arrange all NQ interviews and assist with note taking at NQ interviews as required.
* Process expenses related to the qualification and admissions process.
* Prepare NQ offer letters.
* Prepare paperwork for any Trainee Solicitors leaving the firm and process all leaver actions.
* Update the HR database to reflect the qualification of Trainee Solicitors.
Training:
* Assist with the logistical organisation of the Trainee Solicitor skills programme including booking trainers in collaboration with the Learning & Development team.
* Send out surveys to the Trainee Solicitors after each session and share the feedback with the Learning & Development team accordingly.
General Administration:
* Process any expense claim forms.
* Distribute self-certification sick forms to employees as required and ensure they are returned.
* Update the HR database with employee information, including holiday and sickness records.
* Produce ad hoc letters for current and future employees, including salary review letters and reference letters.
* Carry out regular archiving and deletion of data to comply with GDPR.
Skills and Experience:
* Strong interpersonal and communication skills.
* A team player with the ability to build rapport and work together as part of a small team.
* Flexible and proactive approach.
* Professional and confidential manner.
* Strong work ethic – tenacity to see things through to completion.
* Highly organised and able to self-manage and prioritise own workload.
* Strong attention to detail.
* Enthusiasm and a willingness to learn.
This is an excellent opportunity for someone starting out in their HR and/or career in recruitment, particularly graduate recruitment. The starting salary is around £28,000 and the role offers excellent career progression and training and development.
If you would like to discuss this opportunity further, please contact Rowena Bubb of Lewis Row Recruitment on 07743 590192 or rowena@lewisrow.com.
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