Main area: Medical Secretary Grade NHS AfC: Band 4
Contract: Permanent
Hours: Part time - 21 hours per week (3 days per week)
Job ref: 224-PA20241102165
Employer: The Robert Jones and Agnes Hunt Orthopaedic Hospital NHS Foundation Trust
Employer type: NHS
Site: The Robert Jones and Agnes Hunt Orthopaedic Hospital
Town: Oswestry
Salary: £26,530 - £29,114 pa pr
Salary period: Yearly
Closing: 10/02/2025 23:59
Senior Medical Secretary
NHS AfC: Band 4
Here at the Robert Jones and Agnes Hunt Orthopaedic Trust, we are very proud of our reputation for providing outstanding care to our patients. Our continued success is accomplished through the skills and expertise of our staff, which is underpinned by our values: Friendly, Caring, Excellence, Professional and Respect. If your values align to ours, and you would like to join us in aspiring to deliver world class patient care, we would love to hear from you.
Job overview
The Senior Medical Secretary provides an efficient and comprehensive professional secretarial service to the Consultants, their Team and the wider department. To exercise initiative and independent judgement whilst maintaining a high level of confidentiality and diplomacy at all times.
Main duties of the job
1. To undertake the typing of clinic letters, operation notes, pre operative notes, ward notes, discharge letters, specialist reports, conference notes and associated correspondence of varied medical terminology, efficiently and accurately through audio word processing or shorthand dictation distributing as necessary to the relevant healthcare professions with a copy to the patient.
2. To send and receive confidential patient information to and from other healthcare organisations, patients, carers and relatives.
3. Manage paper based or electronic diaries for the Consultant and their Team.
4. Process incoming mail.
5. Ensure all referrals and internal referrals are passed to the appropriate Booking Team.
6. Deal with telephone calls into the hospital, a first point of contact.
7. Regularly check digital dictating system for urgent work and prioritise workload.
Person specification
Qualifications/Training
* RSA level 3
* English/Maths GCSE’s or equivalent
* Shorthand 100 wpm
* AMSPAR diploma
* ECDL/NVQ
Experience
* Previous Medical Secretarial experience
Skills/Knowledge
* Good knowledge of medical terminology
Aptitudes and Attributes
* Good communication /interpersonal skills
* Tact and discretion when dealing with sensitive and confidential information
* Ability to organise and prioritise own work
* To reward a higher degree of initiative and responsibility
* Team player/able to work flexibly
* Able to use a variety of computer systems
Important
Your application form must include a complete record of your employment history. Please explain any gaps in your employment/education history and reasons for these gaps. The Trust maintains the right to withdraw an employment offer or terminate employment if it is later found that an application for employment contained false, misleading or inaccurate information.
Please be aware that we reserve the right to close this job advert early where sufficient applications have been received.
For Information
The Robert Jones and Agnes Hunt Orthopaedic Hospital NHSFT embraces diversity, equality and inclusion and our aim is to be diverse in age, gender identity, race, sexual orientation, physical or mental ability and ethnicity.
We are committed to ensuring disabled workers aren’t disadvantaged when applying for and doing their jobs and offer an interview to all applicants with a disability who meet the minimum criteria for the advertised post. Reasonable adjustments under the Equality Act 2010 will be considered upon request.
Name: Georgina Norris
Job title: Administrative Services Manager
Email address: georgina.norris1@nhs.net
Telephone number: 01691404093
Contact Margaret Peach in my absence on 01691 404556.
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