My client is a leading property developer committed to creating vibrant and sustainable communities. With a focus on innovation and excellence, they deliver high-quality residential developments across the UK.
Role Overview:
Provide comprehensive secretarial and administrative support to the Construction Director and Build Team to enhance department efficiency and productivity.
Responsibilities:
* Support the Construction Director and team with secretarial and administrative tasks.
* Prepare documentation for meetings, including printing, photocopying, scanning, and binding.
* Answer and announce office phone calls.
* Coordinate team diaries and book internal/external meetings.
* Track and process holiday and sick leave for the team.
* Manage onboarding and offboarding for new starters and leavers.
* Create and distribute weekend work rotas.
* Type and distribute weekly Health and Safety site tour reports.
* Maintain and update the filing and archive system.
* Liaise with external consultants and contractors as needed.
* Coordinate the Health and Safety training matrix.
* Liaise with other departments within the company.
* Organize refreshments for meetings with external guests.
* Ensure high levels of office presentation.
* Order and manage PPE stock.
* Perform any other ad hoc tasks as required.
* Cover reception duties during lunch and holidays.
Skills and Attributes:
* Excellent communication skills and ability to build rapport with remote team members.
* Methodical and well-organized.
* Strong secretarial skills with proficiency in Microsoft Word, Outlook, PowerPoint, and Excel.
* Discretion in handling sensitive and confidential matters.
* Initiative and proactive approach.
* Excellent time management, prioritization, and expectation management skills.
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