General Duties
* At the beginning of the academic year, print sufficient copies of the JCQ and Cambridge ICE booklets.
* Print and laminate sufficient copies of the updated JCQ and Cambridge exam room posters.
* Post various notices (NEA rules, social media policy, etc.)
* Support with the distribution of pupil statements of entry. Post copies of timetables to pupil and staff notice boards and relevant staff areas.
* Once certificates arrive into the school, coordinate the checking and distribution ready for the presentation evening. Arrange to post any certificates that haven’t been collected.
* Responsible for ordering examination stationery and exam room materials. Ensure all resources are stored in a well-organised manner.
* Assistance in the scheduling of internal exams.
* Prepare all desk cards, seating plans, invigilation folders, and posters required.
* Assist in the daily running of internal and external examinations. This will include ensuring that all required materials are in the examination rooms for the start of the examinations in accordance with regulations, completing daily check lists, seating plans, and desk cards.
* Cover and help Invigilator coordinator duties on a daily basis during internal and external exams.
* Cover for team members due to absence.
* Monitor exam rooms at the start of an exam session, assisting invigilators with any queries.
* Assist in processing enquiries about results and requests for reviews of marking and the return of scripts.
* Keep up to date with the requirements of the role, ensuring attendance at training sessions, etc., and keeping up to date with the latest procedures and regulations for external examinations.
* Carry out routine administrative duties, as directed by the Exams officer, accurately and efficiently.
* Invigilate and mark entrance assessments of pupils joining during the year.
Leadership Responsibilities
* Briefing invigilators at the beginning of an exam session in the Exams Officer's absence.
* Assist in the training of Invigilation staff, including refresher training for existing invigilators.
* Help the Exams Officer to coordinate Invigilators, ensuring that they have the necessary breaks, making tea and coffee for Invigilators, and escorting them to the appropriate exam rooms.
* Cover Invigilators when required.
* Inform the Exams Officer of any issues as they arise and act as directed by the Exams Officer.
* Deputise for the Exams Officer in her absence.
Managing Information
* Liaising with the LEAPS regarding candidates with SEN to ensure arrangements for candidates with special educational needs are in place.
* Help checking, collating, labelling, sorting, and distribution of internal mock exam papers.
* Collecting and assisting to despatch completed external scripts against the attendance sheets in accordance with the regulations.
Resources
* Responsible for ordering examination stationery and exam room materials. Ensure all resources are stored in a well-organised manner.
Exam Set-Up
* Ensuring that laptops are suitably charged ahead of exams.
* Ensuring that there is a laptop allocated to each student and that the correct laptop is in the correct room.
* Assist the Exams Officer as 'second eye' when exam paper packages are split in secure exam storage room.
* Assist the Exams Officer to give out correct administrative paperwork with the correct amount of exam paper for each exam room.
* Help to ensure any additional source booklet or any additional material needed for the exam is also given to Invigilators.
* Make sure each exam trolley is always stocked up with the correct and efficient amount of stationery and administrative forms available for invigilators in each exam room.
* Setting up of word documents for each student, ensuring that all the details are correct, name, exam paper, etc.
* Download the correct electronic papers from the student’s account and liaise with CST if there is an issue.
* Ensuring that the read and write programme runs properly.
During Exams
* Taking students for rest breaks as and when required.
* Checking exam rooms regularly and ensuring the timely turnaround of exam rooms in preparation for the next exam. This sometimes has to be completed to a tight schedule.
Post Exam
* Scan marked exam papers.
* Assist with printing typed answers once exams have finished.
* Printing, filing, and laminating any exam-related work.
* Help checking and filling administrative exam-related paperwork to the correct folder.
* Assist the Exams Officer in sorting and preparing exam papers before they are dispatched.
Additional Responsibilities
* Help the Exams Officer to coordinate Invigilators, ensuring that they have the necessary breaks, making tea and coffee for Invigilators, and escorting them to the appropriate exam rooms.
* Cover Invigilators when required.
* Inform the Exams Officer of any issues as they arise and act as directed by the Exams Officer.
Health and Safety
* Along with all staff, to ensure the effective implementation of the School’s Health and Safety Policy and to take all possible steps to ensure the safety of pupils whilst in the care of the School.
Job Type: Part-time
Pay: £14,000.00 per year
Expected hours: 25 per week
Benefits:
* Canteen
* Discounted or free food
* Free parking
* On-site gym
Education:
* A-Level or equivalent (preferred)
Work Location: In person
Application deadline: 09/10/2024
Reference ID: EOA0923
Expected start date: 04/11/2024
#J-18808-Ljbffr