The successful candidate will be expected to work closely with their ward managers. They will support their ward managers with a comprehensive range of day-to-day admin tasks such as staff recruitment (both clinical and administrative), assisting with ward projects, arranging and attending meetings, taking minutes, and organizing staff training (both clinical and administrative staff). This support allows the ward manager time to focus on their clinical duties, clinical team, and patient flow through their wards.
* Representing ward staff or managers at appropriate meetings, reporting back accordingly.
* Manage the administrative process for the recruitment and orientation of new ward staff.
* Keep accurate records of vacancies.
* Establish and maintain professional working relationships with all staff.
* Make changes to e-rostering as required by the Ward Sister.
* Establish good work relationships with external companies.
* Uploading information on trust intranet and internal shared drives as required.
* Record and respond to all enquiries and requests on behalf of ward managers, and personally act upon when appropriate.
* Meet & greet.
* Provide secretarial support to the ward manager, preparing and keeping their diary.
* Ensure all relevant paperwork is available for ward meetings, HR meetings, etc. Minute take and record action notes from a variety of meetings as required.
* Ensure there is proper governance for all patient and ward documentation that complies with Trust policies and that it is adhered to.
* Ensure there is a proper system for the collection and storage of Audit and other monitoring and sensitive information, both electronically and on paper.
* Organize all relevant meetings.
* Prepare and type letters and reports as required.
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020. It will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
You must have appropriate UK professional registration.
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training, and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital, and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. Our values, standards, and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues, and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement, and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family.
#J-18808-Ljbffr