Job summary Pharmacy Administrative Assistant - F/T 6 months We are looking for an enthusiastic, self-motivated Pharmacy Administrator who is efficient and organised to come and join our team in Pharmacy. The successful candidate will be responsible for providing general office and clerical duties to support the Pharmacy Department and Senior Pharmacy Leadership team, with a particular emphasis on preparing and collating of papers for meetings, assist with the management of diaries and co-ordinating the trust Optimize system. Main duties of the job The post holder will provide administrative support to the Pharmacy Department and Senior Pharmacy Leadership Team (SPLT) to support the efficient and effective delivery of Pharmacy Services. Provide secretarial support for relevant Pharmacy meetings. Prepares agendas and papersensuring information is accurate and complete and distributes to attendees / managers in atimely and efficient manner. Provide secretarial/administrative support to the Chief Pharmacist and their direct line reports. To co-ordinate and maintain the diary for the Chief Pharmacist, and his/her directline reports including diary checks. Manages the day to day administration of the non-medicines procurement process within Pharmacy. Ensures purchase order numbers are raised and orders receipted against in atimely manner. Facilitation and organisation in the recruitment process for the department. Ensuring thecompletion of appointment, variation and termination forms, so that Trust HR policies areadhered to. About us The Royal Berkshire NHS Foundation Trust is the main provider of hospital services for over 600,000 people across Reading, Newbury, Wokingham and West Berkshire and we provide specialist hospital services beyond the county's borders. Rated 'Good' by the CQC and employing more than 7,000 staff from 89 different nationalities we are rated as one of the best acute trusts to work for in England. As a champion of integration between primary, community, social, mental health, secondary and tertiary health care services, we are committed to working with our partners in the NHS, local government and beyond. We are actively involved in research and development which supports our high-quality work and benefits both patients and staff. We offer great careers for doctors, nurses, midwives and other professions like health care assistants, housekeepers and administrative staff. Our values: Compassionate, Aspirational, Resourceful, Excellent, reflect the type of Trust we aspire to be and we hope you can join our dedicated and talented staff to make this happen. Date posted 29 October 2024 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum Contract Fixed term Duration 6 months Working pattern Full-time Reference number 193-6729514NCG Job locations Royal Berkshire Hospital Craven Road Reading RG1 5AN Job description Job responsibilities For further details on the job role, please refer to the job description and personal specification attached. Job description Job responsibilities For further details on the job role, please refer to the job description and personal specification attached. Person Specification Qualifications Essential GSCE Maths / English or equivalent grade A-C / 4-9. Desirable Computer Literacy qualification (ECDL) or equivalent Experience Essential Previous administrative experience. Desirable Experience working within NHS or other healthcare context. Skills Essential Experience working within NHS or other healthcare context. Ability to work with a high degree of accuracy and attention to detail. Excellent organisational skills, ability to prioritise workload and meet deadlines. Shows motivation in developing new skills and knowledge. Embraces change and innovation positively and with enthusiasm. Demonstrates ability to work effectively within a team. Able to manage and prioritise own workload Person Specification Qualifications Essential GSCE Maths / English or equivalent grade A-C / 4-9. Desirable Computer Literacy qualification (ECDL) or equivalent Experience Essential Previous administrative experience. Desirable Experience working within NHS or other healthcare context. Skills Essential Experience working within NHS or other healthcare context. Ability to work with a high degree of accuracy and attention to detail. Excellent organisational skills, ability to prioritise workload and meet deadlines. Shows motivation in developing new skills and knowledge. Embraces change and innovation positively and with enthusiasm. Demonstrates ability to work effectively within a team. Able to manage and prioritise own workload Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Royal Berkshire NHS Foundation Trust Address Royal Berkshire Hospital Craven Road Reading RG1 5AN Employer's website https://www.royalberkshire.nhs.uk/ (Opens in a new tab)