JOB PURPOSE
The Safety Support Team Member plays a crucial role in ensuring Gail’s Bakery operates safely and meets all health, food safety, and fire safety regulations. This position supports bakery teams by providing guidance, conducting audits, and fostering a strong culture of safety and accountability. The Safety Support Team Member acts as a resource for team members, offering practical solutions and actionable feedback to maintain high safety standards across all locations.
KEY RESPONSIBILITIES
Audits and Inspections:
* Conduct regular, detailed audits and inspections across bakery locations to evaluate compliance with food safety, health, and fire safety regulations.
* Prepare audit reports that highlight areas of concern and provide actionable recommendations for improvement.
* Follow up on action plans to ensure identified deficiencies are addressed effectively and timely.
* Support teams in meeting regulatory standards and internal policies, fostering an environment of continuous improvement.
Coaching and Training:
* Develop and deliver tailored training sessions for Bakery Teams on food safety, fire safety, and health & safety practices.
* Educate staff on safe food handling, chemical use, and emergency procedures to minimize risks.
* Encourage a proactive approach to safety by promoting accountability and awareness.
Compliance Management:
* Investigate incidents of non-compliance, working collaboratively with teams to resolve issues and implement corrective measures.
* Maintain accurate and detailed records of inspections, investigations, and resolutions.
* Stay informed on regulatory changes and ensure internal policies and procedures are updated accordingly.
Risk Assessment and Mitigation:
* Perform risk assessments to identify workplace hazards and develop actionable plans to mitigate risks.
* Support bakeries in implementing preventive measures to minimize accidents, injuries, and foodborne illnesses.
* Monitor the effectiveness of risk control measures and suggest improvements when necessary.
Support for New Bakery Openings:
* Assist in establishing safety standards and procedures during the setup phase of new bakery locations.
* Conduct pre-opening inspections to ensure compliance with Gail’s standards and regulatory requirements.
* Provide hands-on support during the transition to operations, ensuring safety protocols are well-understood and implemented.
Stakeholder Collaboration:
* Build and maintain effective working relationships with Environmental Health Officers (EHOs) and other regulatory bodies.
* Act as a point of contact for bakery teams during inspections, ensuring smooth communication and efficient resolution of any issues.
Continuous Improvement:
Contribute to the organization’s safety culture by identifying trends, sharing best practices, and promoting innovative solutions to enhance compliance and safety.
PERSON SPECIFICATION
Qualifications and Certifications:
* Certification in Food Safety (e.g., HACCP, Level 4 Food Safety).
* Additional certifications in Health & Safety (e.g., Level 4 H&S, IOSH), fire safety, or related areas are an advantage.
Skills and Competencies:
Communication and Interpersonal Skills:
* Excellent ability to train and coach employees across various levels.
* Skilled in fostering a safety-first culture through effective communication.
Analytical Mindset:
* Capable of identifying risks and providing practical, actionable solutions.
* Proficient in conducting and documenting audits and inspections.
Organizational Abilities:
* Strong ability to manage audits, inspections, and compliance records simultaneously.
* Efficiently prioritize day-to-day responsibilities to meet deadlines.
Team Collaboration and Independence:
* Comfortable working both independently and collaboratively in a fast-paced environment.
* Proactive in supporting teams and adapting to dynamic business needs.
Continuous Learning:
* Demonstrates a commitment to professional growth and staying updated on industry standards and regulations.
External Stakeholder Engagement:
* Builds and maintains effective relationships with regulatory bodies, suppliers, and other stakeholders.
Personal Attributes:
* Proactive and adaptable to changing deadlines or requirements.
* Strong time management skills to ensure tasks are completed efficiently and effectively.
* Resilient, with excellent problem-solving abilities to troubleshoot issues and resolve conflicts.