Location: Belfast Contract: Permanent Salary: £24,603 - Increasing to £27,700 following successful completion of a 6 months probation period Closing Date: 19 March 2025 The role Part of the Modern Slavery and Human Trafficking team in Northern Ireland, the Administrator is a rewarding and supportive role at Migrant Help. You will be expected to work engagingly with our diverse client group, most of whom will be entering the service having recently been through trauma. You will take a pro-active approach towards managing and improving administrative duties, including financial processes as determined by the Regional Manager. You will work consistently to support with the continuous development of the service ensuring all processes and procedures are followed efficiently, consistently and with professionalism at all times If you are and effective communicator, take a creative approach to tasks and are looking for an exciting role that makes a difference, we’d love to hear from you Role responsibilities Responsible for the weekly administration of finance payments to clients, maintaining the finance payment system throughout the week and efficiently responding to client payment needs Ensure that all finance data recording systems are kept up to-date, accurate and consistent with quality standards Responsible for ensuring the accurate completion of Migrant Help internal Purchase Orders and invoices and liaising with the Finance department as and when required Responsible for administering and reconciling petty cash on a daily basis Attending team meetings and taking of minutes, ensuring that all information and action are correctly noted and shared with the team Work in close partnership with both other members of the team and other internal departments in a professional manner Maintain effective and up to date information filing and monitoring systems Collect and upload client feedback forms in order to further develop and improve the service Responsible for reception meet and greet and referral to the appropriate staff member Book rooms for face to face client work for the MSHT NI team as and when required Ensure adequate supplies of relevant stationery are available at all office sites and ensure that supply is ordered and delivery efficiently Assist with office/facilities issues as and when needed, liaising with relevant partners both internal and external The experience and skills you need Demonstrable experience in an administrative capacity, particularly with budgets, accounting, invoicing and other financial processes, including reconciliation Demonstrable ability to communicate effectively both in writing and verbally, including well developed letter writing, minute-taking and form completion Ability to deal with deadlines and conflicting priorities Excellent computer skills, particularly MS Office applications Skills with Excel are vital for the role. Specifically: Understand and manipulate formulae, tables and lin ks. For full person specification please see the job description Migrant Help is committed to safeguarding those we provide a service to, applicants will have to undergo strict vetting procedures throughout different stages of the recruitment process therefore: This post is subject to an ACCESS NI check therefore applicants must: Be able to provide documents to show their right to work in the UK (such as Passport, work visa, settled status document, certificate of registration, naturalisation as a British citizen, Biometric Residence Permit etc.) Provide full employment history for the previous 3 years and/or suitable documentation to cover any gaps in employment About Migrant Help Migrant Help is a leading charity that has been established for over 60 years and delivers a range of support and advice services to migrants across the UK. Our vision is for a global society that protects vulnerable migrants, treats them with respect and enables them to reach their full potential. At Migrant Help, we foster a culture in which equality, diversity and inclusion are recognised, valued and encouraged. It doesn’t matter who you are or where you come from, we match your skills with the needs of our organisation. As long as you share our values, vision and goals. We welcome applications from candidates regardless of their age, religion or belief, race, gender reassignment, disability, sexual orientation, sex, marriage or civil partnership, pregnancy and maternity. We place a high value on employees in relation to the work that they do and the benefits the organisation offers, with an ethos of being a Great Place to Work. These are some of the benefits we offer Our working week is 35 hours per week offering flexibility and work life balance Enhanced family friendly provisions E mployees will gain an extra day annual leave per year to a maximum of 39 days, including bank holidays (pro-rata). Option to buy or sell up to 5 days of annual leave Access to Perkbox, an employee rewards and benefits platform with over 9,000 deals and discounts, a range of free perks, employee wellbeing support and other additional employee benefits and recognitions. Wellbeing support. Migrant Help offers employees a non-contributory pension scheme Migrant Help pays 8% worth of employee salary into the pension scheme. How to apply To apply for this role, please click on the 'use this link to apply' button and complete the online application form attaching a copy of your CV and cover letter. Selection Criteria Y our application will be assessed against the job description and person specification, which can be found via the above link, we therefore recommend you review both before you apply. We encourage applications from disabled people by offering them an interview if they meet the minimum criteria for the job Please note this vacancy may close early depending on applications received As part of your role, it is important you operate within Migrant Help’s values: Protection, Diversity, Equality, Partnership, Innovation and Excellence. Migrant Help is proud to be an equal opportunities employer.