Key Responsibilities
* Work under tight deadlines, with problem solving skills if issues or problems occur.
* Responsible for generating all purchase orders for the garage, transport and maintenance functions. Ensure suppliers are emailed to gather price and information and upload this to Jarvis. Obtain goods received note (GRN) and complete update Jarvis to inform finance. Link all PO’s to maintenance log on Jarvis as final step.
* Haulage Admin – Ensure POD is returned from driver, uploaded to Jarvis and appropriate project, create a sage invoice and send to hauler for payment.
* Monthly Haulage Reporting – Obtain information from Sage on monthly costs and update relevant excel sheet. Be part of the team to automate this process.
* Monthly Easytrip Reporting – Obtain information from Easytrip portal on monthly costs for fuel and tool tags and update relevant excel sheet. Be part of the team to automate this process.
* Bridgestone Portal; manage the online system, generate PO’s and update system and authorise invoices for payment to pass to Finance.
* Responsible for all seatruck/P&O and subcontractors invoicing.
* Matching all invoices with delivery dockets and uploading this information on to the internal ERP system to match to relevant PO’s.
* Price check and code these invoices to relevant departments and deal with any queries from suppliers in relation to any queries or issues that may arise.
* Scanning supplier invoices to EI Trax filing system and inputting these into Sage 200.
* Reconcile monthly multiple credit card with ownership of Soldo cards and system.
* Detailing UK VAT invoices for returns.
* Assist Financial Controller with financial reporting.
* Uploading sales invoices to Tradex – online hub for submitting invoices to our clients.
* Sending copies of delivery notes to clients.
* Issuing invoices to customers for service calls carried out on our Domestic Septech and Rainman systems.
* General administration including filing, copying, scanning and distribution, phone calls and emails.
* Septec invoicing – septec sales & service invoicing and payment allocations.
Person Specification
* Ability to establish and maintain good client relationships, both internally and externally at all levels.
* Ability to reconcile accounts and have excellent attention to detail.
* Competence in Microsoft Office products, and accounting software programmes.
* Calm, confident manner to handle potentially uncomfortable conversations.
* Excellent transport/logistics/haulage knowledge, communication and administration skills.
* Working as part of team with the ability to work on own initiative and excellent attention to detail is essential.
Skills & Qualities For the role:
* Minimum of 2 years direct accounting experience.
* At a minimum, educated to a leaving certificate level (or similar with business/finance subjects) and ideally looking towards progressing onto Accounting Technician level.
* Excellent verbal, written communication & interpersonal skills.
* A broad knowledge of accounting and financial control principles and their business applications.
* Ability to work under pressure, balance priorities, and meet strict deadlines is essential and being highly motivated and willing to take on new challenges. Flexibility and willingness to help other colleagues to meet deadline.
* Team player and ability to work as part of a multi-cultural team.
* Good judgement and problem-solving ability and is capable of understanding the impact of sound decision making on both Shay Murtagh and our Customers.
* Hours of work is Monday to Friday 8am to 5pm.
Key Performance Indicators (KPI’s)
* All documentation complies with in-house standards, best practice and legislative requirements.
* Record keeping, schedules, and POs play a very important part of this role and as such, attention to detail and excellent organisation skills is a must for this role.
* Enthusiastic and motivated individual who has the strong ability to effectively manage the finance function as part of an overall team.
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