COMMERCIAL ADMINISTRATOR
ABOUT THE ROLE
Responsible for providing administration support to the Commercial function. The post holder provides a range of administrative services as appropriate to the Commercial and Purchasing teams.
Responsible to: Commercial Director
KEY RESPONSIBILITIES
1. Surveying
Administration duties at Procurement stage, preparing enquiry packs, collating tender information.
Update/monitor SMAS and insurance details for subcontractors, including chasing up when expired.
Prepare interim payments for approval by Surveyors.
Issue contra-charges as appropriate/directed. Input progress on valuation system.
Assist in preparation of sub-contract accruals. Agree/present to Surveyor.
Purchasing
Analyse returned enquiries and produce comparison spread sheets.
Produce spread sheets for the back up for the order procedure.
Place orders and input prices and descriptions onto the Companies Information System and action appropriate orders, to allow site access to the materials.
Assemble Health and Safety policies e.g. COSHH reports, copy and forward to site. Check invoices against orders i.e. order numbers, quantities and descriptions.
Action site requests for additional materials that are not covered on the bulk orders.
Order replacement materials for customer care maintenance.
Chase deliveries from suppliers.
Prepare the material order file for the site manager including contact names and Numbers.
...