Buyer’s
Administrative Assistant
We are
looking for a Buyer’s Administrative Assistant (BAA) to join the Buying & Merchandising
team at Artfarm.
Working
across diverse categories, both food and non-food – own brand and branded - you
will assist in the development and management of the product proposition across
Farm Shop, The Fife Arms & Fish Shop.
This is a
fast-paced and varied role, suiting a creative and analytically minded
individual, a strong communicator with excellent attention to detail. Reporting
to the Buyer, you will be involved in the administrative support of the department.
Working cross-departmentally, with marketing, ecommerce, operations and retail
- you will be a key part of the team.
This is a
hybrid full-time position with head office based in Mayfair, London.
Administration:
* Managing
suppliers; setting up accounts, collating product information, chasing for
delivery dates & booking in slots.
* Accountability
for managing product system data, ensuring the system and range plans are
accurate. Including: product setup, pricing, descriptions, weights,
hierarchies, commodity codes, shelf life, and product dimensions.
* Liaising
with the online trading team, supporting with product launch and data
management, including ensuring availability of samples for photography, descriptions
for copy and supplier/maker information.
* Liaising
with the store teams, providing pertinent signage detail, and ensuring training
information for new launches is received on time.
* Liaising
with Finance / Accounts for any invoice queries.
* Support
with reporting – collating data, managing weekly, monthly reporting.
* Collate
regular competitor shop, trend reports and presentations.
* Join
floor and web walks, taking meeting minutes, and following up on actions.
* Liaise
with the warehouse to resolve delivery queries.
New
Product Development:
* Working
with Buyer/s on research and new product development.
* Maintaining
the critical path to ensure it is accurate and up to date at all times.
* Taking
meeting minutes, agreeing on key actions with deadlines, and circulating to the
key stakeholders.
* Supporting
in checking packaging artwork alongside the buying team for spelling, grammar,
best before, storage, weight, description accuracy and barcodes. Liaising with
Food Technologist where applicable.
* Supporting
the team with benchmarking, competitor shops, pricing reviews, seasonal wash-up
reports, and communication with the business about upcoming launches.
The Ideal
Candidate
* Passionate about products and
bringing interesting and innovative stories to life.
* Organised and proactive. A
multi-tasker, able to prioritise and work to tight deadlines, whilst
maintaining excellent attention to detail. A problem solver.
* A great communicator, both verbal
and written. Able to work cross-functionally within the business and with
our suppliers and collaborators.
* Confident working alone as well
as in a team; comfortable taking responsibility for your workload.
* Strong numerical skills.
* Analytical – able to interpret
data and use numbers to measure performance.
* Proficient in Excel and Microsoft
Office.
* Experience in buying, luxury
retail or food is desirable.
Who we are
Artfarm is a one-of-a-kind independent hospitality company founded by
Iwan and Manuela Wirth. Renowned for developing and reinventing distinctive
sites including the award-winning Fife Arms Hotel in Braemar, Manuela
restaurant in Los Angeles, Roth Bar and The Farm Shop in Somerset. Artfarm
uniquely brings together art, community, education, people and place.
Like all roles at Artfarm, you can expect your time at work to be varied
and challenging. We know from experience that jobs can evolve throughout the
lifetime of a role and this in turn gives our people the chance to play to
their strengths.
In return we can offer you a unique employee journey that is tailored
around your goals and aspirations both professionally and personally.
Artfarm is an equal opportunity employer and we value diversity. We
believe that diversity and inclusion in our team is critical to our success, so
we seek to recruit, develop, and retain talent from a diverse candidate pool.
Sustainability is at the heart of Artfarm and every one of the team has a role
to play in protecting our planet.