Main Purpose of the Role
Working within Perth & Kinross Council is more than a job, it's about being part of something meaningful. It's about being part of an organisation that puts people at the heart of all we do and provides opportunities to make a real difference by enhancing every life we touch.
We currently have the following opportunity:
Management Assistant - PKC12454
£12,548 - £13,223 (18 Hours per week)
City Base @Scott Street, Perth and Almondbank House, Perth
We are seeking a highly organised part time Management Assistant with a broad range of administrative skills to join our Business Support Team who supports professional social work staff based between our office in Scott Street, Perth and Almondbank House, Perth. You may also be required to support other locations in the Perth city area.
This is an exciting part time opportunity for someone who has a flair for providing administrative and customer services to professional colleagues within our office in Scott Street, Perth.
It is an 18 hour post per week preferably working Monday, Tuesday and Wednesday morning.
This post is a hybrid working post in line with PKC Hybrid Working Policy which required staff to be in the office a minimum of 2 days per week.
We support social work staff who provides a wide range of services to children, young people and families – this can be a very demanding environment.
This is an exciting opportunity to gain a wide range of administrative skills, for example, managing room bookings, inputting data onto different electronic systems and using Microsoft Office packages extensively.
There is also an opportunity to learn about financial transactions (from placing orders on our ordering system to issuing funds to social workers etc).
Skills & Experience Required
We are seeking a highly organised, self-motivated and pro-active Management Assistant with a friendly and approachable manner.
You will be motivated, curious, flexible and dedicated to delivering an excellent business administrative support service.
You will be someone who is keen to learn and develop your skills and knowledge and work closely with others within the team.
You must have a good standard of general education (including Standard Grade, or equivalent, in English, Arithmetic or Maths) and it would be beneficial if you have an administration qualification.
You should have a willingness to undertake further training/education.
Practical skills required for this post include:
* Customer Service, dealing with room bookings, housekeeping arrangements and enquiries from staff and customers alike (including contact with volunteers, school staff, managers and external partners etc).
* Providing administrative support for the Duke of Edinburgh Award Scheme Coordinator.
* Word processing.
* Uploading case records on to electronic social care record (training provided).
* Updating databases (full training will be provided).
* Excel spreadsheet work.
* Inputting data onto social work practitioner system (training will be provided).
* Finance work e.g. petty cash handling, placing orders.
* Any other general administrative duties as allocated by the line manager.
Working at Perth & Kinross Council
Our influence our work and support us in the delivery of our key priorities. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our. Find out more about Perth & Kinross Council and you could soon be joining our team!
Here's what we can offer you :
* A generous annual leave package
* 7 public holidays
* Eligibility to join our pension scheme
* Family friendly and positive work/life balance policies such as Flexible Working, Maternity, Paternity & Adoption leave, time off for volunteering and our Wellbeing Framework
* Flexi time
* Access to a range of benefits
We recognise there can be benefits to flexible working and where individual jobs allow, we seek to support this. You are encouraged to discuss potential options with the recruiting manager, if this is of interest to you. A healthy work life balance is important to us and we provide supportive management and, where possible, flexible working arrangements to help you achieve that balance. You will have access to training and support for continued professional development.
For purposes of connection and collaboration with colleagues and with the community we serve, our full-time employees work on site for a minimum of 2 days per week with the arrangements for part time employees being agreed on a basis which will ensure that they benefit to an equivalent degree.
Our FAQs on hybrid working can be found here Hybrid working FAQs .
We are committed to being a more inclusive employer - to ensure we can consider any reasonable adjustments, please either contact the recruiting manager to discuss any individual circumstances, discuss at interview or, if you prefer, after any conditional offer is made.
Next Steps
We would love to hear from you and would encourage you to get in touch with Lorraine Kelly on to find out more.
Click “APPLY NOW”
External candidates are required to provide contact details for 2 referees, including email addresses. One of these must be your current or most recent employer.
We welcome applications from everyone and as a Disability Confident employer, we guarantee to interview applicants who declare a disability and meet the essential requirements of the post. Please contact the hiring manager above or the Recruitment Team on or recruitment@pkc.gov.uk to discuss any reasonable adjustments. Appointments are based on evidence supplied during the selection process.
Diversity is important to us and although some of our jobs may be perceived to be traditionally gender specific, we welcome applications from everyone and would encourage you to apply if you meet the job requirements. That includes welcoming applications from former armed forces personnel/reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.
To comply with Baseline Personnel Security Standard, you will be required to complete a Disclosure Scotland form.
If you have lived overseas for a period of 12 months or more (continuous or total) within the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check.
A confirmed offer of employment and commencement in the post will be subject to the outcome of the above mentioned mandatory pre-employment checks (including references) and will also include eligibility to work in the UK, qualifications and fitness to undertake the post.