Job Description
Are you an organized and detail-oriented professional with experience in office administration and sample coordination? We are looking for a Showroom Assistant / Samples and Office Coordinator to join our dynamic team in Watford. This role is perfect for someone who thrives in a fast-paced environment, enjoys managing multiple tasks, and wants to be a key support for a growing business.
Why Join?
Excellent Salary – Based on experience
Annual Bonus – Rewarding your hard work
Staff Discounts – Exclusive deals on company brands and products
Generous Leave – 25 days holiday + bank holidays
Company Events – Engage with a fun and collaborative team
Career Growth – Long-term opportunities with internal promotions
Supportive Culture – A workplace where you feel valued and respected
Family-Friendly Policies – Work-life balance matters
Key Responsibilities
Office Management & Administration
* Oversee the design development office operations
* Order and manage office supplies (stationery, photocopy paper, OHL boxes, Tesco shop)
* Arrange and coordinate couriers
* Liaise with cleaning contractors to maintain office hygiene
Sample Coordination & Product Development Support
* Assist the product team in organizing and preparing samples for customer meetings
* Manage stock rotation in rolling racks and showroom seasonal garment rotations
* Ensure efficient handling and distribution of parcels and samples
* Organize sample sales and coordinate shipments
Brand Compliance & Documentation
* Manage brand compliance systems, ensuring approvals and disapprovals are tracked
* Upload JPEG images to the BC system and monitor updates
* Communicate with the India team regarding missing or required brand compliance details
* Work closely with operations teams on order placements and compliance approvals
* Maintain accurate paperwork and records for the accounts department
General Support for the Design & Product Team
* Assist product developers in boxing and categorizing collections
* Keep the office tidy, including managing unused rails and disposing of cartons
* Coordinate with couriers and delivery teams to ensure smooth sample handling
What We’re Looking For
Industry Experience: Previous experience in a similar role is required
Self-Motivation: Ability to work independently while being a strong team player
IT Proficiency: Comfortable using Outlook, Excel, Word, and PowerPoint
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