Job Summary
Are you a strategic thinker with a proven track record in business management and operations? We are seeking a highly motivated and experienced Business Manager to join our Chief Operating Officer's (COO) Office.
An exciting opportunity has emerged within the Chief Operating Officer team for the position of Business Manager. In this role within the COO office, you will manage and coordinate crucial operational tasks.
Your responsibilities will include strategic planning, performance oversight, and process improvements to ensure our Trust functions at optimal efficiency.
Main Duties of the Job
The Business Manager plays a crucial role in the Chief Operating Officer's senior team, supporting the implementation of various initiatives and service delivery within the Directorate to achieve the Chief Operating Officer's strategic goals.
This position will offer business support to the Chief Operating Officer and senior team, addressing daily operational matters in the COO's office.
You will assist the Chief Operating Officer's team by monitoring adherence to both internal and external governance and best practice standards. Additionally, you will work on specific projects for the Chief Operating Officer's office, such as developing business cases and supporting recruitment processes.
Within this role you will create a system to oversee and report on the yearly budget of the Chief Operating Officer, working with the Senior Team to evaluate data, providing insights on value for money, cost benefits, and spending throughout the year, while ensuring that Cost Improvement Projects (CIP) savings are adequately planned.
About Us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more here www.ouh.nhs.uk.
The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family.
Date Posted: 13 November 2024
Pay Scheme: Agenda for Change
Band: Band 7
Salary: £46,148 to £52,809 a year per annum pro rata
Contract: Permanent
Working Pattern: Full-time
Reference Number: 321-CORP-5900161-B7-A
Job Responsibilities
Duties and Responsibilities
Operational Delivery
* Support the Chief Operating Officer's team with the development and delivery of a strategic vision, in line with the Trust Strategy.
* Provide business support to the Chief Operating Officer and the senior team.
* Manage and develop the implementation of effective office systems, control processes, budget management, and risk management arrangements.
* Support the Chief Operating Officer's team in operational elements to achieve all standards.
* Monitor compliance with internal and external governance and best practice requirements.
* Undertake specific areas of project work on behalf of the Chief Operating Officer's office.
* Monitor goals and milestones set by the Chief Operating Officer.
* Drive and manage the preparation of the department business plan.
* Participate in meetings with management teams and administrative staff.
* Lead on digital communication strategy.
* Identify national/regional policy directives applicable to the Chief Operating Officer's office agenda.
* Develop and monitor action plans to support delivery of operational performance standards.
* Monitor compliance with staff management policies and procedures.
* Provide leadership to Chief Operating Officer's office staff.
* Develop job descriptions for new positions as they arise.
* Establish a system to monitor and report on the annual Chief Operating Officer's budget.
* Oversee the development and publication of the Trust's Silver management rota.
Service Development and Project Management
* Support the Chief Operating Officer in identifying new opportunities.
* Contribute to business planning and strategy development.
* Manage a range of service improvement projects.
* Manage key projects for the Chief Operating Officer.
* Undertake occasional internal audits.
Communication and Partnership Working
* Ensure the Chief Operating Officer receives regular updates.
* Facilitate and lead meetings and briefings.
* Manage and communicate complex, confidential information.
* Act as a contact for national and regional external agencies.
* Manage and influence multiple stakeholders.
* Liaise with relevant external parties.
* Present key issues to groups within the Trust.
Financial Responsibilities
* Act as an authorising signatory for budgets.
* Monitor office and project resource utilisation and expenditures.
Information Management
* Co-ordinate and disseminate information on new policies.
* Gather, manipulate and present complex data.
* Provide briefings and reports as required.
* Support digital communication strategy.
Person Specification
Qualifications & Education
* Advanced knowledge of Microsoft office applications.
* Educated to Masters level or equivalent experience.
* 3 years experience in healthcare field (preferably NHS).
Desirable
* Considerable relevant experience in the healthcare field (NHS preferably).
* Experience of working in partnerships across multiple organisations.
Communications Skills
* Excellent communication and report writing skills.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome.
Employer Name: Oxford University Hospitals NHS Foundation Trust
Address: John Radcliffe Hospital, Headley Way, Oxford, OX3 9DU
Employer's Website
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