Sales Invoicing Administrator - (Job ID: 1699)
Employment Type: Part-Time/Fixed Term (9 -12 months)
Company: ASCO UK Limited
Hours of Work: 20 hours per week, Monday - Friday (consideration for week to be condensed)
The successful candidate will support a variety of ASCO/ASCO Group companies with responsibility for creating and checking sales orders, using supporting systems where required, collation of information and issuing invoices, ensuring customers are invoiced per their terms, dealing with client queries and other general administration activities.
1. Collation of information from a variety of areas and sources for the invoicing process.
2. Work with operational teams to ensure that information received is both timely and accurate with a view to automating or applying "one touch" where possible.
3. Understanding commercial contracts with a view to ensuring full compliance from an operational and financial perspective.
4. Ensure invoices are accurate and raised on a timeous basis, per the agreed timetables, to ensure positive cash flows.
5. Be responsible for clearing down GDNI entries on a regular basis and communicating / resolving any problems as they occur.
6. Liaise with other departments and customers in order to deal with invoice queries.
7. Update and maintenance of Sales Agreements (SAG's) where required.
8. Participating in the continuous improvement of customer service, business processes and cost effectiveness. Always look for improvements / efficiencies in what we do and suggest practical changes where required.
9. Support the UK Sales Invoicing Supervisor with ad hoc duties as and when required.
10. Attend client meetings and provide client reports where required.
11. Train other members of the 'One Hub' Sales Invoice Team to enable cross coverage of duties.
12. Undertake any other duties commensurate with this post and as determined by the UK Sales Invoicing Supervisor.
Minimum Competencies (Skills, Knowledge and Behaviours)
* Computer literate with well-developed IT skills across the Microsoft suite, particularly with Microsoft Excel.
* Accuracy and ability to meet deadlines.
* Numerate with a strong attention to detail and excellent planning & organizing skills.
* Strong interpersonal and communication skills both verbal and in writing.
* Ability to work stand-alone whilst being a positive contributor to the wider team.
Minimum Qualifications
• Educated to National 5 level or equivalent
Desirable Qualifications/Competencies
* Previous experience in a financial environment with a desire to learn and develop.
* Proficient in the use of Microsoft packages.
* Experience with Microsoft Dynamics AX.
As you would expect from a highly progressive company, an attractive remuneration package is available to the successful applicant. When applying, your CV should include your current/most recent employment, which clearly demonstrates examples of the skills and behaviours required for the above role.
Equality, Diversity and Inclusion (ED&I)
ASCO is committed to supporting and promoting Equality, Diversity & Inclusion (ED&I). This commitment is embraced by our Group Board and our Management Board and informs all of our activities and their impact on our customers, employees and our stakeholders.
Closing Date: 19/11/2024
#J-18808-Ljbffr