Job Description: Sales/Purchase Ledger Clerk
Reporting to the Finance Manager of Pentagon Technical Services & Filmtek Data Solutions, the Purchase Ledger Clerk is accountable for the whole purchase ledger process, from purchase orders through to processing invoices for payment and reconciliation. They provide an indispensable service to the finance team, underpinning the wider financial stability of the business through their robust processes and systems. The main duties of the Purchase Ledger Clerk include matching and coding invoices, preparing and running BACS payments, reconciling supplier statements, and ensuring VAT is treated correctly.
The Purchase Ledger Clerk will generally work as part of the finance team; however, they may work independently in a smaller organisation. The role is to provide a professional and efficient service to the finance function, monitoring how much is owed at all times and providing accurate financial information to the Finance Manager as needed. Below are the standard duties that this job role entails:
Key Deliverables
1. Matching, checking, and coding invoices
2. Ensuring correct VAT treatment of each transaction
3. Making payments via BACS and online banking
4. Processing staff expenses
5. Monitoring and processing the credit card ledger
6. Setting up new supplier accounts and maintaining existing account details
7. Reconciliation of supplier statements
8. Filing invoices
9. Managing petty cash
10. Invoice data entry
11. Being the first point of contact for all relevant enquiries
12. Maintaining strong relationships with suppliers
13. Reviewing systems and processes and making suggestions for improvements where necessary
Skills & Attributes
1. Excellent communication skills
2. Solid team working skills
3. Self-disciplined and efficient, with a flexible and proactive nature
4. Experienced in Excel and Microsoft Office packages
5. Knowledge of XERO software
6. Demonstrable experience of bookkeeping
7. Ability to work to and consistently meet deadlines
8. Ability to work well under pressure
9. Excellent organisational skills and attention to detail
Education
1. ATT qualified or working towards
2. Part Qualified ACA/ACCA desirable
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
An employment contract will be implemented, providing the professional service processes related to pay, health/medical benefits, personal time, approved bank holidays, pension, and any additional benefits for our full-time employees in the UK, Europe, and the Middle East.
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