Employer Sheffield Teaching Hospitals NHS Foundation Trust
Employer type NHS
Site Northern General Hospital
Town Sheffield
Salary £24,071 - £25,674 pa/pro rata for part time staff
Salary period Yearly
Closing 26/01/2025 23:59
Interview date 05/02/2025
Procurement Systems Administrator
NHS AfC: Band 3
We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated. While you care for our patients and clients, we’ll take care of you. We offer many different ways of helping staff including career development opportunities, flexible working, good annual leave and pension schemes, health and wellbeing packages, and financial support systems. Joining the Trust also allows you access to a number of saving options via our salary sacrifice schemes and a wide range of discount opportunities with retailers and service providers.
Job overview
An excellent opportunity has become available in the Procurement department for a hardworking and dedicated Procurement Systems Administrator at Sheffield Teaching Hospitals (STH). We are looking to recruit an organised and enthusiastic individual to provide systems administrative support to the department through maintaining Procurement systems and processes, whilst developing efficient and effective data sets.
Main duties of the job
* Assist in maintaining the timely and effective functioning of Procurement related IT systems, underpinning the Trust’s business operations.
* Provide support and assistance to service users of Procurement related IT systems by providing approved access, advice, support, incident resolution, and/or training solutions or incident escalation actions as relevant.
* Support the production of timely system reports, which support business operations and ensure effective and relevant distribution.
* Develop and maintain product catalogues to support commercial performance and regulatory compliance.
* Support the analysis of expenditure data and identify areas of opportunity, which may result in cash releasing savings.
* Provide supplementary support to the Procurement Analyst (PA) in analysing Procurement activity.
Working for our organization
The Procurement department provides procurement and supply chain services to both Sheffield Teaching Hospitals (STH) and the Sheffield Children's Hospital (SCH). The department’s procurement team takes responsibility for developing strategies to meet the procurement needs of individual directorates and the Trust as a whole, and for delivering measurable savings from revenue expenditure in line with the Trust’s formal Savings Plan. An exciting opportunity has arisen for Procurement Systems Administrator to join the Procurement department; a role which will be pivotal in maintaining Procurement IT systems and providing data that will help to deliver substantial savings to the Trust.
You will be working for an organization that values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff, including commitments to professional development and many policies to support employees in balancing their personal and professional lives.
Detailed job description and main responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person specification
Education and Qualifications
* GCSE Maths & English grade C/4 or above or equivalent qualifications/experience.
* NVQ 3, A-Levels or equivalent standard, or equivalent experience.
* Degree in any subject or equivalent qualification/experience.
Experience
* Experience of using Microsoft applications, specifically Excel.
* Experience of interpreting analytical data.
* Experience of maintaining a database.
* Experience of combining data from multiple sources and producing analytical reporting.
* Experience of systems maintenance and administration.
* An understanding of the purchase to pay lifecycle.
* Experience of systems implementation and administration.
* Experience of working in Purchasing/Sales/Purchase Ledger.
* Experience of working in a Procurement setting.
* Experience of eProcurement landscape.
Skills and Knowledge
* Competent and confident in the use of IT packages, particularly Microsoft Windows – including Word, Excel, and Outlook.
* Ability to work with figures and demonstrate numeracy.
* Experience of training staff.
Personal Qualities
* Well-developed communication skills, verbal and written.
* Positive team player.
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