JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
We are looking for a Facilities Manager for our Integrated Facilities Management business line.
Location: Glasgow, Scotland
Role Purpose
The Facilities Manager (FM) is responsible for managing all aspects of facilities services as detailed below and in the contract, reporting to the Operations Manager. The FM will provide operational leadership and ensure the account objectives are met.
What this job involves
1. Budgeting / Reporting: Seek cost savings opportunities and efficiencies in line with values and service levels, monthly review of accrual and variance reports, submit and track insurance, vendor, and landlord reimbursements, supplier invoice approval, generate access agreement requests from landlords, timely management of invoice exceptions, obtain financial approval of work orders, align and consolidate reporting and review meetings with other regions, ensure regular management reports are completed accurately.
2. Compliance & Work Order Management: Oversee client’s locations with a proactive approach, develop an asset management programme, maintain and ensure safe execution of all planned maintenance activities, work order management and small project management, timely updating of work order system, adhere to SLA extension requests, contribute to innovation programs.
3. Client Engagement & Vendor Management: Establish effective lines of communication with client staff, create a vendor database, manage all FM vendors and suppliers, maintain a Single Point of Contact (SPOC) relationship with vendors, manage the supplier review process.
4. Projects: Oversee events and executive visits, develop capital and retrofit recommendations, manage HVAC asset management.
5. Other Tasks: Establish contact for fast rectification of defects, inspect facilities and equipment, stock management, review processes and initiate contact with brokers.
Minimum Requirements
To apply you need to demonstrate the following skills and experience:
1. Excellent people skills and ability to interact with a wide range of client staff.
2. Knowledge of Occupational Safety requirements.
3. Strong PC literacy and proven ability to manage daily activities.
4. Demonstrated experience with continuous improvement initiatives.
5. Knowledge of vendor management for specialized services.
6. Knowledge of critical facilities and understanding of basic technical aspects of property.
7. Tertiary qualification in facilities management, building, business or related field &/or 3-5 years’ experience in facilities, property management, hospitality or related field.
Every day is different, and in all these activities, we’d encourage you to show your ingenuity.
Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions.
What you can expect from us: You’ll join an entrepreneurial, inclusive culture where like-minded people work together to achieve great things.
Apply today at jll.com/careers.
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