Invoice Processing
Review and verify invoices for accuracy and compliance with company policies. Match invoices to purchase orders and receipts. Enter invoices into the accounting system.
Payments Management
Prepare and process payments in a timely manner. Ensure proper authorization and documentation for all disbursements. Monitor payment schedules to avoid late or missed payments.
Vendor Management
Maintain vendor records, including banking details, tax information, and payment terms. Respond to vendor inquiries and resolve disputes or discrepancies. Reconcile vendor statements and ensure account accuracy.
Reconciliation and Reporting
Prepare and analyse AP aging reports. Assist preparing monthly reconciliation of accounts payable sub-ledgers to the general ledger. Assist with month-end and year-end closing processes.
Compliance and Processes
Support preparing documentation for audits and assist auditors as needed. Support other accounting functions as required, such as cash flow & budget planning.
The scope of the roles and responsibilities may expand or be varied depending on the needs of the Company’s business to adapt to changing market conditions.
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