Job, training and entrepreneurship opportunities in tech, creative and sciences, for residents of Camden, Islington, Hackney and Tower Hamlets
Vacancy
Employer: [Employer Name]
Vacancy type: [Vacancy Type]
Reference number: Com9520
Form of employment: Full Time
Salary / Rate: [Salary/Rate]
Hours: Not specified
Published: 24/02/2025
Closing date: 09/03/2025
Description
We are seeking a highly organised, professional and proactive Executive Assistant to support the Co-Directors and senior management team as well as an IT administrator to support the day-to-day IT needs of our team. For the right candidate, these roles can be combined into a full-time role.
This is a key role in the team and is vital in ensuring the smooth operation of the organisation and our activities.
This is an in-office role, working from our beautiful building in Liverpool Street.
Duties
Responsibilities:
1. Administrative Support: Manage calendars, schedule meetings, and coordinate travel arrangements for the Co-Directors. Prepare and edit correspondence, communications, presentations, and other documents.
2. Meeting Coordination: Organise and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items. Arrange logistics for board meetings, staff meetings, and other key events.
3. HR and Governance Support: Support HR functions including recruitment, onboarding, and maintaining employee records. Assist with employee communications, benefits administration, and other HR-related tasks. Assist in the development, review, and implementation of policies and procedures.
4. Research and Reporting: Conduct research on various topics relevant to the Centre’s mission and activities. Prepare reports, summaries, and briefing materials for the Co-Directors and senior management team.
5. Funding Applications: Assist in the research, preparation, and submission of funding applications and grant proposals. Support fundraising campaigns and events, including coordinating logistics, preparing materials, and liaising with donors and sponsors.
6. Project Management: Assist in the planning and execution of special projects and initiatives as directed by the Co-Directors. Track progress on various projects, ensuring deadlines are met and milestones achieved.
7. Administration of Software: Manage access to software, billing for software, and user access for each piece of software.
8. Troubleshooting issues with Account Settings and Configurations: Help staff solve any issues they may encounter with day-to-day use of software platforms.
9. Promoting adherence to in-house cyber-security policy: Manage password generating software.
10. Ensuring all software remains up to date: Keep up to date with software updates and run them as and when required. Create and promote the use of documentation for IT procedures.
How to apply
Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the role to noah@stethelburgas.org by 6pm on 9th March. Please include "Combined Executive Assistant & IT Administrator Application" in the subject line.
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