Oxford University Hospitals NHS Foundation Trust
The OUH Supply Chain Team is looking for an enthusiastic and diligent Stock Controller for the busy JR Theatres Dept.
This role is vital to the effective running of the Theatre Dept and its wide range of Clinical Specialities. Responsible for maintaining, sourcing and re-ordering a wide range of Clinical Consumables, this is a key role within a busy Dept. Excellent Communication skills are essential, problem-solving skills and the ability to work on your own initiative are required.
Main duties of the job
An operating theatres Stock Controller assumes responsibility for maintaining, rotating, checking and ordering consumable surgical material supplies for a variety of theatre specialties working within the theatre department.
The Stock Controller will use a computerised traceability and stock management system. Many of these items will be time sensitive in regard to providing necessary materials/items that are vital for patient care. Materials management ensures the provision of a cost-effective, confidential and efficient distribution service. The role will be a crucial link between the JR Theatre department and the hospital Procurement department, disseminating necessary information regarding material management issues to theatre matrons, team leaders and Procurement teams.
Experience of working in a material management capacity is desirable, although training will be provided. A proven track record of intermediate level (or higher) computer literacy is required to manage the electronic materials management systems as well as an ability to demonstrate initiative and work unsupervised.
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family.
Job responsibilities
1. Ensure that access to the computerised traceability and stock management system is monitored and that the correct security procedures for access to the system are followed at all times in line with the Data Protection Act 2018 including GDPR and the Code of Practice on Confidentiality.
2. Responsible for placing orders, receiving, checking, safe storage, and correct distribution of all surgical consumable materials.
3. Ensure that all stock is stored according to the manufacturers' storage recommendations.
4. Responsibility for the delivery and safe and secure storage of specific implants for named patients on designated operation dates.
5. To responsibly co-ordinate the ordering and delivery of high-cost surgical consumable materials.
6. Checking on receipt of goods that items are correct and undamaged, recording this information via the computerized stock management system.
7. Ensure frequent stock rotation to minimize waste.
8. Ensure that storage areas are kept clean and tidy, and discarding and removing rubbish/cardboard packaging.
9. Organising and undertaking all annual materials management audits.
10. Ensure that all materials management complaints/incident reports are investigated, actioned and archived correctly.
11. To communicate face-to-face, via telephone, email, bleep or written message to convey clear information regarding surgical consumable materials within the theatre department.
12. Liaise with theatre and medical staff, suppliers, procurement officers and secretaries throughout the theatre suite and the organisation regarding materials management information and supplies.
13. Undertaking all statutory and mandatory training is essential.
Person Specification
Experience
* Effective Communication Skills
* Experience with computerised Stock Management systems
* NHS Experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Oxford University Hospitals NHS Foundation Trust
£26,530 to £29,114 a year per annum pro rata
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