Job Title: Administrative Assistant 1 - Admin Support
Location: Aberdeen
Contract: 06 months
Description
About our Team!
If you are looking for a more rewarding assignment, apply for one of our temporary opportunities today and help us to make energy safer, cleaner, and more efficient for people on the planet.
Client Process & Pipeline Services (PPS) is the global leader in pipeline inspection, pre-commissioning, and maintenance services, helping to reduce future corrosion, improve efficiency, and maximize throughput.
Partner with the best
Responsible for supporting the business with Operations administration, mainly the AMO team, but supporting all teams with costs/NSRs.
Job Duties/Responsibilities:
1. Maintain department tracking sheets for Equipment costs and personnel costs.
2. Utilise Oracle to identify efficiencies in spending.
3. Utilise Maximo for creating requisitions.
4. Assist the AMO team in mobilizing and demobilizing equipment within Maximo.
5. Ensure timely execution of orders, instructions, and directions from the UK Operations Manager or delegate.
6. Contribute to pre-jobs and post-jobs with account managers to help complete and track paperwork.
7. Work with account managers to scan job paperwork into the correct job folders.
8. Maintain effective communication with suppliers to secure the best deals on third-party rentals.
9. Contribute to the HSE, Quality, and Compliance culture as part of the operations team.
10. Develop a yearly project plan/tracker for all work scopes for the next financial year, keeping it updated with the internal team.
11. Participate in the On-call rota (for full-time personnel only).
12. Perform other assigned duties as required.
13. Cover tasks in the Personnel or AMO Team for holiday and sick leave cover.
14. Create beneficial spreadsheets for the department.
Qualifications
1. Knowledge of Maximo or Oracle is advantageous.
2. Excellent Microsoft computer skills.
3. Strong interpersonal skills are essential.
4. Very organized and methodical.
5. Excellent verbal and written communication skills.
6. Exemplary record keeping and attention to detail.
7. Self-starter who can work with little to no supervision.
8. CRM Experience (Fieldglass).
About Us:
We are an energy technology company providing solutions to energy and industrial customers worldwide. Built on a century of experience and conducting business in over 120 countries, our innovative technologies and services are taking energy forward – making it safer, cleaner, and more efficient for people and the planet.
Join Us:
Permanent employment doesn't suit everyone. That's why we support flexible career opportunities. As a temporary contractor, you'll be a valued part of the client's extended workforce through our wide range of global opportunities. Whether you’re looking to start a contracting career or searching for your next project, you’ll have the opportunity to work on a range of different initiatives, helping shape the future of our business and industry.
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