Time left to apply End Date: April 5, 2025 (14 days left to apply)
job requisition id R2147
Department: Retail Leasing
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Company: Canary Wharf Limited
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Reporting to: Project Executive - Retail
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JOB SUMMARY
To be responsible to the Retail Project Executive for the achievement of Project Management duties.
Salary: £57,049 - £59,331
Closing Date: 4th April 2025
MAIN RESPONSIBILITIES
* Manage the Landlord approval process.
* Act as a single point of contact between the tenant, tenant’s project team and various stakeholders across the business.
* Promptly respond to all tenant and contractor queries, requests for information (RFIs) or clarification and follow up on meetings.
* Review tenant drawing submissions in line with the tenant handbook requirements, design and aesthetic guidelines ensuring all aspects of design meet Canary Wharf Group’s commercial aspirations whilst adhering to requirements, identify gaps in information and offer recommendations where appropriate.
* Review contractor CPPs and health & safety submissions to ensure that they are of sufficient quality to be considered by the Safety Team.
* Regularly coordinate with the Retail Leasing department to ensure that they are fully aware of any design or construction issues which may affect their ability to lease space.
* Regularly coordinate with the Legal department to ensure any drawings, EPCs and other documentation required is issued promptly and that any procedures followed in project delivery are reasonable and enforceable under the terms of the leases.
* Oversee and advise tenants regarding filing and receiving appropriate statutory approvals.
* Review and approve payment of Landlord contributions.
* Drive the delivery of the new tenant retail fit out and existing store refurbishment projects within both new built and existing buildings across the Canary Wharf Estate through to completion through the coordination of activity of others.
* Manage and coordinate landlord’s works and enabling works within both new built and existing buildings across the Canary Wharf Estate.
* Develop detailed project programmes to include milestones, tasks and target/actual dates of completion.
* Track progress of each project against goals, objectives and programmes. Report status and variances to relevant project stakeholders.
* Ensure project compliance with Construction Design Management CDM Regulations.
* Where the Canary Wharf Group is the client and/or principal designer, take all reasonable steps to ensure that the client and/or principal designer duties under CDM Regulations as discharged.
* Project manage works.
* Conduct pre-start meetings to advise the fit out contractors of procedures for site logistics, health and safety, environmental issues, and any other matters.
* Conduct regular meetings and workshops with Building Management teams, Infrastructure and Canary Wharf Contractors Limited on projects where they are major stakeholders.
* Maintain a regular site inspection schedule to check for quality, health & safety and completion on both Landlord and Tenant work currently in progress and produce regular progress reports.
* Be available to assist construction teams to answer queries and promptly solve design/coordination problems as they arise.
* Attend Life & Fire Safety Witness Tests (DS Tests) alongside LBTH Building Control.
* Carry out Landlord handover and snagging inspections and produce snagging reports.
* Upon completion of the Contractor’s work, ensure that all records and certificates are promptly handed over. Ensure that the Contractor provides accurate and complete information for the O&M Manuals, the as-built drawings, and the Health & Safety file.
* Contribute to the development and implementation of project management processes, standards and procedures including updating the tenant handbooks and design guidelines.
* Assist the Retail Project Executive and the Senior Retail Project Manager in preparation of tender documentation, responding to tender queries and requests for information (RFIs) and evaluation of tender returns on technical, commercial, and programme base lines.
* Carry out any other reasonable duties as requested and assigned by the Senior Retail Project Managers and Retail Project Executive.
PERSON SPECIFICATION
* It is essential the post holder will have a background in construction, engineering, facilities management, or design.
* The post holder will have a minimum of 2 years of project management experience (desirable).
* A relevant safety certification is essential (IOSH / NEBOSH).
* Retail project management or retail construction experience is highly desirable.
* Understanding and appreciation of unique complexities of delivering construction projects in a working retail environment or within occupied residential/commercial buildings is highly desirable.
* It is essential that the incumbent be self-motivated, tenacious, and able to work well as part of the team.
* It is essential that the incumbent possess excellent verbal and written communication skills, especially when dealing with contractors, design and technical consultants and statutory authorities.
* The post holder must be able to read drawings (technical and architectural) and interpret them from both a design, mechanical, electrical, and technical perspective.
* It is essential that the post holder is computer literate at intermediate level with experience of Microsoft Office Packages and document management systems.
* Excellent communication skills (both verbal and written) and organisation skills are essential.
* Attention to detail and an ability to make commercially aware decisions is essential.
* The post holder should possess excellent negotiation skills and apply these to their dealings with tenants and contractors.
* Excellent interpersonal skills are essential, the post holder should be able to build relationships and influence decision-making both as subordinate, colleague, and manager of staff.
* Ability to multitask, balance often conflicting priorities, be flexible and adaptive to change is essential.
* A commitment to continuing professional development is essential.
HEALTH SAFETY AND WELFARE RESPONSIBILITIES
All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy in the Administrative Rules and Procedures, and the Health, Safety & Welfare Manual.
ENVIRONMENTAL, SOCIAL & GOVERNANCE (ESG) RESPONSIBILITIES
Recognising the centrality of ESG principles within our organisation, we have developed a comprehensive ESG Strategy. It is imperative that all staff members understand and adopt this strategy into their respective roles. This includes adhering to environmental regulations, minimising waste, supporting nature within our urban environment, and facilitating positive change for those in need within our community and utilising our volunteering.
QUALITY MANAGEMENT RESPONSIBILITIES
In line with the latest ISO 9001 requirements and our dedication to quality management, all staff are mandated to comply with system requirements as detailed within the Company Quality Manual & Policies. Additionally, it's vital to ensure the effective implementation of all Procedures, Plans, and Forms within our Electronic Document Management Systems (EDMS) to meet the ISO 9001: Quality Management Standard.
COMPANY VALUES
Commit to Excellence
* Act with integrity and deliver high performance
* Put our customers at the heart of what we do
* Resolve issues by providing high quality solutions
Foster Collaboration
* Find opportunities to collaborate with others across the business to achieve shared goals
* Encourage inclusive networks and treat others with respect and fairness
* Use knowledge to work effectively with suppliers / contractors to meet shared goals
Encourage Engagement
* Confident in making decisions appropriate to the role
* Learn from mistakes and listen to constructive feedback to improve performance
* Prioritise safety and actively support community, wellbeing and sustainability programmes
Take Ownership
* Take pride in delivering high quality service which exceeds expectations
* Committed to opportunities for self-development
* Take responsibility for my own performance and look for ways to improve
Embrace Innovation
* Embrace change and innovation
* Proactively suggest ways to improve our business and encourage others to share ideas
* See new challenges as opportunities to deliver effective change
WHAT WE OFFER
Diversity and Inclusion
We recognise the importance of embracing diverse experience, skills and perspectives at all levels and operating in an inclusive working environment, in order for everyone to reach their full potential. We also recognise that it makes business sense, since being an inclusive employer leads to better business performance and higher levels of employee engagement and satisfaction. We welcome applicants with diverse backgrounds, perspectives and skills and are committed to fostering a culture whereby everyone can reach their full potential.
Flexible Working
As an inclusive employer, we recognise the positive impact flexible working can have on an individual, their wellbeing, engagement and productivity. Therefore, we are open to consider flexible working arrangements, both temporary or permanent.
Learning and Development
At Canary Wharf Group, our employees receive a wide range of support to help improve their skills and achieve their career goals. We offer development opportunities through classroom and e-learning training, mentoring, cross department experience and on the job learning. We heavily invest in our staff attaining accreditations to develop existing and new skills, support chartered status, sponsorships and provide further educational opportunities which are job and business related. We never stand still and continually invest in developing skills and knowledge to ensure individual and company growth.
Other Benefits
We are committed to building a safe, happy and healthy community for our employees and we offer a comprehensive range of benefits, all designed with our employees and their wellbeing in mind. From generous pension and insurance plans, to health benefits, subsidised gym membership, store discounts and family leave, our benefits package allows our employees to choose the benefits that suit them and their individual needs.
If you are interested in joining our highly professional and skilled team for our next exciting phase of development, please complete the form on this page to apply online.
Early applications are encouraged as we reserve the right to appoint at any point.
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