Job Summary We are seeking a detail-oriented and proactive Accountant/ Finance Associate to join our team. The ideal candidate will have at least 2-3 years of experience in accounts payable/receivable and reconciliations, with a strong proficiency in QuickBooks software. This role is crucial in managing the accounts payable /receivable process, chasing outstanding invoices, performing reconciliations, and handling supplier-related finance functions. A solid understanding of accounting principles, along with relevant qualifications such as AAT or part ACCA, is essential for success in this position. Key Responsibilities 1. Supplier Invoice Management: - Review, verify, and process incoming invoices promptly. - Matching invoices to purchase orders within the job management software - Chase outstanding invoices and follow up with suppliers to ensure prompt payment. - Maintain accurate records of all invoices and payment statuses and update relevant software. 2. Accounts Payable: - Manage the accounts payable ledger, ensuring all transactions are recorded accurately. - Process staff expenses and ensure timely reimbursement. - Send out remittances/statements when supplier payments are made. - Prepare and process payment runs, ensuring compliance with company policies and procedures. - Assist in the resolution of discrepancies and disputes with suppliers. 3. Reconciliation: - Perform daily/monthly reconciliations of accounts receivable and bank receipts. - Perform daily/monthly reconciliations of accounts payable and supplier statements. - Monthly reconciliations of other balance sheet accounts such as fixed assets, accruals, prepayments and payroll liabilities - Investigate and resolve any discrepancies identified during the reconciliation process. - Prepare/update reports/general ledger on accounts payable/receivable and outstanding invoices for management review. 4. Supplier Relations: - Build and maintain strong relationships with suppliers /customers to facilitate smooth transactions. - Monitor relevant email accounts and manage queries with suppliers and internal job managers. - Address supplier enquiries and resolve issues related to payments and invoices. - Collaborate with other departments to ensure accurate and timely processing of supplier-related transactions. 5. Financial Reporting: - Assist in preparing financial reports related to accounts receivable, accounts payable and supplier expenses. - Monitor cash balances and produce cashflow report with support from finance team/senior accountant. - Provide insights and recommendations for improving accounts payable processes and efficiency. 6. Compliance and Controls: - Ensure compliance with internal controls and financial policies. - Assist in audits/review related to accounts receivable, payable and supplier transactions. Qualifications - Bachelors degree in accounting, Finance/ AAT or part ACCA or a related field. - Minimum of 2-3 years of experience in accounts payable, invoice management, and reconciliations. - Strong proficiency in QuickBooks software is essential. - Detailed understanding of accounting principles and practices. - Excellent attention to detail and organisational skills. - Strong communication and interpersonal skills. - Ability to work independently and as part of a team. Preferred Credentials - Experience in a similar role within an industry or accounting firm. - Knowledge of relevant regulations and compliance standards. What We Offer - Competitive salary and benefits package. - Opportunities for professional development and career advancement. - A collaborative and supportive work environment. Application Process Interested candidates are invited to submit their resumes and cover letters outlining their qualifications and experience. We look forward to hearing from you ADZN1_UKTJ