A vacancy for a full-time Branch Administrator has arisen at our Swillington office in Leeds.
Job Type: Full Time (Office Hours 8am-5pm, Mon-Fri)
Position Title: Branch Administrator
Salary: Competitive with bonus
Responsibilities:
* Support all branch staff with day-to-day administration to ensure the smooth operation of the branch, ensuring compliance and identifying and introducing new processes as needed.
* Keep on top of all building maintenance contracts, dealing with any issues that may arise.
Tasks include but are not limited to:
* Process operatives’ weekly timesheets, carrying out calculations and adjustments.
* Work with the transport team, providing weekly reports, replacement of vans, fuel cards.
* Collaborate with HR, onboarding new employees for the branch and providing ad hoc information as requested.
* Coordinate with the IT department regarding equipment and any issues that arise for staff and within the building.
* Work with internal and external QA Auditors to achieve compliance of QA procedures.
* Assist with the procurement of materials, setting up site compounds, liaising with suppliers.
* Raise POs when required and ensure deliveries are recorded appropriately for payment.
* Handle accounts, solving in-depth invoice queries and reconciliations to allow payments to be processed.
* Ensure staff complete monthly toolbox talks and fleet checks and are recorded.
* Reconcile branch credit card monthly statements.
* Process expense claims, manage petty cash and reconcile this.
* Set up new opportunities from enquiries & tenders on the company CRM system Dynamics and convert these to a job.
* Update all enquiry and workload trackers.
* Ensure all job SharePoint files have the correct documentation before any job commences, continually checking these to stay compliant.
* Support the management and replenishment of PPE stock and reports.
* Assist the Divisional Manager as required.
Requirements:
* Previous experience at a senior administration level is essential.
* Experience working in a busy office.
* Ability to work accurately, with good attention to detail.
* Excellent organising and prioritising skills.
* Good spoken and written communication skills.
* Confidence in using Microsoft applications, especially Excel.
* Ability to manage own workload independently and work as part of a team.
* Proactive approach to tasks, highlighting areas for improvement.
* Friendly disposition and an approachable manner.
Description:
CLC Group Ltd is an established Property and Asset Maintenance Company with thirteen branches nationwide. The role requires good attention to detail, great communication and IT skills, along with the ability to prioritise work and meet deadlines.
The ideal candidate will have had previous office management experience or worked as a senior administrator, be reliable, well-organised, and able to work as part of a team.
We are an equal opportunities employer and welcome applications from all sectors of the community.
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