Job Title: Commercial and Administrative Assistant
Hours: Monday to Friday, 8:00 AM - 5:00 PM (1-hour lunch break)
Type: Permanent
Work Environment: Fully office-based
Job Description:
We are seeking a dedicated and organised individual to support the Management team with a variety of commercial and administrative tasks. The successful candidate will play a crucial role in ensuring the smooth operation of the business services.
Key Responsibilities:
Schedule, create, and verify work orders
Handle written and verbal correspondence with customers
Coordinate with engineers and prepare offers
Maintain master data
Produce quotations
Raise purchase orders
Manage billing processes
Plan and oversee preventative maintenance
Contact suppliers for hires and materials
Organise workload for engineers
Book travel arrangements
Attend weekly meetings
Take minutes during monthly managers' meetingsSkills and Competencies:
Excellent organisational and multitasking abilities
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to work independently and as part of a team
Attention to detail and accuracy in work
Strong problem-solving skills and the ability to handle multiple prioritiesPersonal Attributes:
Proactive and self-motivated
Reliable and punctual
Strong interpersonal skills and the ability to build positive relationships with colleagues and clients
If you are a proactive individual with excellent organizational skills and the ability to manage multiple tasks efficiently, we would love to hear from you.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age