Job summary previous applicants need not apply An exciting opportunity has arisen working as a PA to the Associate Director for Oldham and the wider team. You will help support the delivery of NHS services for the people of Oldham. The role of PA to the Associate Director ensures capacity and progress in the strategic and operational work of the Borough. The post holder requires excellent organisational ability; must be flexible and able to use initiative in resolving problems when they arise, along with a consistently high professional approach. The post holder will require a high measure of independent judgement, including sensitivity and discretion with a high degree of initiative to carry out specific duties. Main duties of the job Proactively manage/support the Associate Directors workload to ensure that all urgent and sensitive issues are dealt with in a timely manner Proactively handle queries and information requests in an efficient manner on behalf of the Associate Director Act as the filter and main point of contact for internal and external contacts, representing the Associate Director in an appropriate manner at all times Handle and communicate complex and sensitive information with the utmost discretion and confidentiality, both internally and externally About us We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop. Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We're really proud of our PennineCarePeople and do everything we can to make sure we're a great place to work. All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer. Date posted 23 October 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year Pa, pro rata Contract Permanent Working pattern Full-time Reference number 311-O572-24-C Job locations Forest House, Royal Oldham Hospital Rochdale Road Oldham OL1 2JH Job description Job responsibilities Please see job description and person spec for a full overview of the role and further details or the role. Job description Job responsibilities Please see job description and person spec for a full overview of the role and further details or the role. Person Specification Education & Qualifications Essential RSA 2 or equivalent typing skills NVQ 3 in business administration or equivalent in training or experience Experience Essential Previous experience in a senior administrative position Competent in Minute Taking Desirable Knowledge of working within a large complex organisation. Knowledge Essential Sound knowledge of word processing packages including Word, Excel, PowerPoint, Outlook (email) Desirable Awareness of the structure of the NHS Skills and Abilities Essential Good communication skills to maintain effective relationships with managers and staff Ability to construct memos and letters from notes provided, by word of mouth, and from digital dictation Ability to demonstrate a high level of oral, written and presentation skills in dealing with external agencies and Trust staff at all levels Planning and organisational skills to prioritise and manage own workload without any direct supervision, and working to tight deadlines whilst maintaining accuracy Ability to maintain utmost confidentiality Ability to work under pressure whilst paying attention to detail. Work Related Circumstances Essential Willing to carry out all duties and responsibilities of the post in accordance with the Trust's Equal Opportunities and Equality and Diversity policies Person Specification Education & Qualifications Essential RSA 2 or equivalent typing skills NVQ 3 in business administration or equivalent in training or experience Experience Essential Previous experience in a senior administrative position Competent in Minute Taking Desirable Knowledge of working within a large complex organisation. Knowledge Essential Sound knowledge of word processing packages including Word, Excel, PowerPoint, Outlook (email) Desirable Awareness of the structure of the NHS Skills and Abilities Essential Good communication skills to maintain effective relationships with managers and staff Ability to construct memos and letters from notes provided, by word of mouth, and from digital dictation Ability to demonstrate a high level of oral, written and presentation skills in dealing with external agencies and Trust staff at all levels Planning and organisational skills to prioritise and manage own workload without any direct supervision, and working to tight deadlines whilst maintaining accuracy Ability to maintain utmost confidentiality Ability to work under pressure whilst paying attention to detail. Work Related Circumstances Essential Willing to carry out all duties and responsibilities of the post in accordance with the Trust's Equal Opportunities and Equality and Diversity policies Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Pennine Care NHS FT Address Forest House, Royal Oldham Hospital Rochdale Road Oldham OL1 2JH Employer's website https://www.penninecare.nhs.uk (Opens in a new tab)