General Information
Salary: £27,040 - £28,472
Working Pattern: Full Time, Part Time
Vacancy Approach: External
Location: South Cave
Region: Yorkshire and the Humber
Closing Date: 14-Feb-2025
Business Unit: Humber
Post Type: Permanent
Civil Service Grade: AO
Number of jobs available: 1
Job ID: 2533
Descriptions & Requirements
The job holder will be required to carry out the following responsibilities, activities and duties:
* Undertake a share of the transactional activity associated with the Business Hub, including processing various categories of paperwork and inputting data for checking and onward transmission by the Hub Manager:
* Performance
* Audit and Compliance
* Finance (Stock taking/Prisoner monies, valuables/Receivables/Reconciling expenditure/Accruals/Outgoing pay/Inter-unit charges/Cashier)
* Information Assurance
* Measuring the Quality of Prison Life (MQPL)
* His Majesty’s Inspectorate of Prisons (HMIP) visits
* Subject access requests
* Official Correspondence
* Complaints
* Risk Register
* Independent Monitoring Board (IMB)
* Action Plans
* Self-audit programme
* Procuring goods
* Vehicle maintenance
* Personal Identity Number (PIN) Phone system
* Ordering of staff uniform
* Bank signatory
* Fixed and local assets
* Accounts Receivable
* Inventory
* Women Royal Voluntary Services
* Canteen administration including Quarterly Review
* IT administration
* R JES 227 JD B3 : BA : Business Hub v7.0
Undertake other administrative tasks including:
* Organise, produce and maintain accurate records for area of work
* Act as contact point for all communications to the team, prioritising and distributing communications to the appropriate person or relevant department
* Complete monitoring returns for area of work
* Input requisitions onto the finance database and process requisitions for defined area of work
* Co-ordinate any awareness sessions for area of work
* Prepare paperwork for checking by manager, conducting initial checks as required
* Correspond with relevant stakeholders and agencies to ensure that information is adequately shared
* Maintain and check establishment databases, manual filing systems, and logs of information, responding within agreed timescales and producing reports as required
* Collate information relating to relevant Service Delivery Indicators (SDIs)
* Act as secretary to meetings as required, including organising agenda, taking and distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and are not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.
An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (when specified in Wales) Welsh.
Additional Information
Working Arrangements & Further Information: The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home. Some roles will not be suitable for Hybrid Working. Arrangements will be discussed and agreed with the successful candidate(s) and are subject to regular review.
For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed upon completion of pre-employment checks.
Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. Details will be available if an offer is made.
Standard full-time working hours are 37 hours per week excluding breaks. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs.
If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years. Applications are invited from suitably qualified staff.
Benefits:
Annual Leave: The holiday year runs from 1 March. Leave entitlement is calculated on a pro-rata basis.
Bank, Public and Privilege Holidays: You are entitled to 9 days in recognition of bank, public and privilege holidays.
Pension: The Civil Service offers a choice of two pension schemes.
Work Life Balance: HMPPS encourages alternative working arrangements.
Training: HMPPS is committed to staff development and offers a range of training and development opportunities.
Eligibility: All candidates are subject to security and identity checks prior to taking up the post.
Contact Information: If you require any assistance please call 0345 241 5358 (Monday to Friday 8am - 6pm) or email moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk. Please quote the job reference 2533.
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