Our client is looking for an Executive Assistant (EA) to Chief Executive and Chair. The role will include the following:
* Manage the CEO's busy diary
* Complaints management
* Minutes x 1 per month
* Dealing with service stakeholders both internal and external
* Dealing with patients via email, phone, and occasionally in person.
Please note that previous secretarial NHS experience is essential.
Job Title: Executive Assistant (EA) to Chief Executive and Chair
Location: Poole and Bournemouth
* The successful candidate will need to be flexible to travel to both sites to support the Chief Executive and Chair.
* This role offers very little opportunity for hybrid working.
Job Type: Temporary
Duration of Booking: This is a temporary role expected to be for 3 months and likely to be longer.
Proposed Start Date: ASAP
Sector: Healthcare
Working Environment: Hospitals
Pay Rates:
Band 5
£12.70-£15.50 paye per hour
£14.00-£17.00 paye inclusive of holiday pay per hour
£16.00-£19.50 umbrella per hour
Depending on skill and experience
Working Days and Hours: Monday - Friday, 8.30am to 4.30pm
Hybrid: Not applicable
Job Purpose:
* Provide high-quality administration and efficient support as the EA to the Chief Executive and Chair.
* Work flexibly across the Poole and Bournemouth sites.
* Manage the Chief Executive’s and Chair’s diaries, which takes up a significant part of the workload.
* Align diaries across large numbers of busy executives and clinical leads.
* Communicate with stakeholder organisations regularly.
* Manage changing priorities and diary revisions effectively.
* Act as the first point of contact, managing all incoming mail, email, telephone calls, and messages.
* Develop a close working relationship with the CEO and Chair.
* Support the monthly Trust Management Group by producing minutes and action trackers.
Duties:
* Provide effective and efficient diary management for both the Chief Executive and Chair.
* Manage correspondence via mail and email.
* Open, record, and distribute post.
* Draft and type routine and ad hoc correspondence and reports.
* Be the first point of contact in person and by telephone.
* Plan time effectively and prioritize all incoming work.
* Administrate meetings by preparing agendas and producing accurate minutes.
* Create action trackers and follow-up on outstanding issues.
* Maintain effective communication with staff, patients, and external organizations.
* Organize meeting venues, presentation equipment, and catering arrangements.
* Work autonomously in the absence of the Chief Executive and Chair.
* Participate in and support process improvement projects.
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