This role is predominately to support the extraction/filing back of patient health records.
No experience of the Health Records role is required as on-the-job training will be provided. We would welcome you to get in touch with us or call in to visit the department.
Applications are invited from motivated, efficient and committed individuals for the position of Health Records Clerk, based at the Health Records Filing Library, Withybush Hospital, Pembrokeshire.
The post is part-time; working 15 hours per week (between the hours of 4pm - 7pm) Monday to Friday.
Main duties of the job
Duties will include operation of a computerised patient administration system, including inputting and retrieval of data. Locating, extracting and tracking of patient records. Filing of patient records in numerical order and making records available for distribution throughout the Health Board and general telephone duties.
Applicants must possess excellent organisational, inter-personal and numerical skills. A flexible approach to working and working hours is required, and you should be prepared to undertake additional duties as and when required. The ability to work effectively as part of a team is vital.
About us
Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales.
Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.
Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.
Two integrated care centres (Aberaeron and Cardigan, Ceredigion).
Job responsibilities
You will be able to find a full job description and person specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.
Interviews will be held on 20/02/2025.
Person Specification
Qualifications & Knowledge
* Good standard of education to include Maths and English or demonstrable literacy & numeracy skills.
* Understanding of the importance of confidentiality.
* Knowledge of general administrative / office duties, including filing systems.
Skills and attributes
* Organised approach to work and able to meet deadlines.
* Enthusiastic and motivated.
* Able to work as part of a team.
Experience
Other
* Flexible to the needs of the service.
* Welsh Speaker (Level 1).
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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