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The primary purpose of the post is to provide comprehensive and confidential administrative support to functions within Research and Innovation including: supporting research study set-up and delivery; supporting events management; monitoring finance, rostering, and training systems; and general administrative and secretarial tasks. This role will be based across the three primary R&I locations: Rico House (Prestwich), Harrop House (Prestwich), and Rawnsley Building (Oxford Road Campus).
The post involves use of IT skills (MS Office 365), including the maintenance of databases, competency with Word, Excel and Windows features, use of e-mail (Outlook), the internet, and the Trust electronic patient records system (PARIS).
Fixed Term Contract or Secondment. Up to hours per week (Part Time considered) 6 months in first instance.
Main duties of the job
1. Develop and maintain effective working relationships with a range of individuals and groups including researchers, professionals, service users and managers.
2. Provide up-to-date research information to Directorates and Service Leads.
3. Liaise with services across the Trust to support them in understanding the importance of recruiting to studies and provision of information in a suitable format.
4. Communicate with patients/service users sensitively as required.
5. Liaise with research networks regarding recruitment data and targets.
6. Liaison with the Clinical Research Delivery team and the Research Office as required.
7. Liaise with study contacts concerning the upload of recruitment data to the CPMS and LPMS databases.
8. Communicate with a range of staff at all levels.
9. Respond to queries from service users involved in research studies. Co-ordinate and facilitate the dissemination of information to and from the team.
10. Assist in production of R&I publications to help promote research.
11. Assist with arranging conferences, seminars, workshops and training events.
12. Prepare any conference & workshop material.
13. Advertise events by various methods in a suitable manner.
14. Organise venues and catering.
15. Co-ordinate bookings/registration processes for conferences and other events.
16. Liaise with presenters and delegates.
17. Attend and service events.
18. Assist in conducting audits.
19. Assist in conducting any Research Unit audits as required.
20. Assist in surveys.
Working for our organisation
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 6,400 members of staff, who deliver services from more than 160 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford, Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Detailed job description and main responsibilities
Please see attached job description and person specification
* Pay Enhancements – 30% additional for Evenings (8pm onwards) and Saturdays and 60% additional for Sundays and Bank holidays.
* 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years.
* Cycle to work scheme.
* Salary sacrifice car scheme.
Person specification
Education/Qualifications
* Recognised competency-based level 3 qualification in a relevant subject (NVQ, RSA), or equivalent demonstrable experience.
* Educated to GCSE/O Level standard or equivalent, including English Language.
* Recognised good qualification in IT (ECDL, RSA, CLAIT, etc).
* Administrative qualification/training/experience (RSA III, RSA Diploma, NVQ in Business Administration or equivalent).
Experience
* Experience of planning and completing work in a systematic, efficient and timely manner to meet deadlines.
* Experience of Microsoft Office packages and working with files and folders.
* Experience of minute taking.
* Experience of working within a mental health setting.
Knowledge
* Knowledge of national guidance and policies relating to research governance, data protection, confidentiality.
* Understanding of the concept and application of confidentiality.
* Knowledge of recruitment to research studies.
* Knowledge of procurement procedures.
Skills
* Demonstrable ability to use own initiative.
* Ability to sustain concentration with constant interruptions.
* Exceptional interpersonal and communication skills.
Other
* Ability to travel as there is a frequent requirement to travel to different Trust sites and within the North West area to attend meetings, attend R&I events, promote the FAIR process, and activities relevant to the role.
* Ability to work in high pressure situations.
* The postholder may occasionally be asked to work outside normal work hours.
Applicants are encouraged to apply for posts at Greater Manchester Mental Health who have direct experience of mental health, learning disability or drug and alcohol services either as a service user or a carer.
The Trust is also committed to safeguarding children, young people and vulnerable adults and requires all staff and volunteers to share this commitment.
We are aspiring to ensure our workforce is representative of the diverse communities that we serve, and we are strongly committed to removing barriers to employment for candidates from under-represented groups, for example BAME, Disabled and LGBT+ communities. If you would like to have an informal chat about the recruitment process for this role or would value some additional support, we’d love to hear from you.
Sponsorship
We are proud to be an approved sponsor for the Skilled Worker visa. Applications from individuals who require sponsorship will be considered alongside all other applications. Please be aware that not all roles are eligible for sponsorship. You can review the list of eligible roles and salary requirements on the UK Government’s website.
If you are offered a role with us and you require sponsorship, we will check your eligibility in line with the information on the above website. Your offer of employment could be withdrawn if the role is not eligible for sponsorship, and you are not otherwise able to evidence your right to work in the UK.
Do you have experience outside the NHS?
We want to attract and retain people with diverse skills and experience, to deliver inclusive healthcare services to our communities.
We will consider relevant experience outside the NHS to calculate your salary on appointment.
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