My client is a successful regional law firm with offices across the north of England. They are looking for an experienced Legal Secretary with some knowledge of property law to work in the Housing team based in Leeds city centre.
The purpose of this role is to provide secretarial support the fee earners in the Housing department in the provision of a wide range of legal services.
KEY RESPONSIBILITIES
Working with the Partners and fee earners within the Housing department, key responsibilities will include:
1. Organising and prioritising workloads on an ongoing basis, in conjunction with fee earners
2. Maintaining the fee earner diary / being aware of fee earner day-to-day commitments
3. Preparing inward and outward correspondence
4. Alerting, and agreeing with fee earner’s, any changes in circumstance and priority with regard to workload
5. Opening and closing files and general matter maintenance, ensuring all relevant money laundering documentation is completed to comply with the Solicitors Accounts Rules and the firm’s protocols and policies.
6. Liaising with clients and taking instructions under the supervision of and as directed by fee earners
7. Preparing, submitting and downloading property searches
8. Preparing, amending and finalising legal documents and reports as directed by fee earners
9. Preparing and collating Engrossments (both in hard copy and PDF format) marking them up for execution and all preparations for completion
10. Preparing and submitting Stamp Duty Land Tax forms using the SDLT website
11. Interfacing with the Land Registry
12. Producing / assisting in the completion of monthly bills
13. E-filing of all documents and correspondence
14. Using precedents as directed and delegated by fee earners to prepare and draft documents as directed
15. Liaising with the Housing Department Administrator in facilitating / organising room bookings, accommodation and travel tickets.
16. Setting out of office greetings when fee earners are out of the office, as well as retrieving and prioritising, as appropriate, email messages received.
KEY ATTRIBUTES/SKILLS
17. This role requires an organised individual with strong attention to detail and a positive, ‘can do’ attitude
18. Strong competence in all Microsoft Packages to an advanced level
19. Strong experience and proficiency in Searches, Land Registry and Stamp Duty Land Tax interfaces
20. Excellent IT skills, with competence in document management systems
21. Fast and accurate typist
22. Proficiency in document preparation, including house style, schedule levels, stripping out and re-formatting documents, table of contents, formulas, track changes, document comparison packages
23. Self-motivated and able to work on own initiative
24. Excellent organisational skills
25. Excellent communication and interpersonal skills
26. An ability to prioritise and meet deadlines
27. Pleasant and efficient telephone manner
This job summary is not exhaustive and will be reviewed periodically to take account of any developments.
Salary will be in a range of £, – £, per annum (dependant upon level of experience).
.5 hours per week, 9am – 5:pm, Monday to Friday, hybrid working in place.
Other benefits include:
28. Holiday entitlement linked to continuous length of service: – Up to 4 years – days – Upon 4 years – days – Upon 5 years – days – Upon years – days
29. Hybrid working arrangements (%/%)
30. Workplace pension offering up to 6% matched contributions
31. Life Assurance at 4x annual salary
32. Occupational Sick Pay Scheme
33. Subsidised city centre parking / Annual travel tickets.
34. Salary sacrifice benefits including: Holiday Purchase – offering an additional purchase of 1 working week (pro rata for part-time employee’s), Healthcare Cash Plan via Westfield Health, Critical Illness Cover and many other extras.