Team Administrator/Receptionist
London – City
5 days in the office
9-5pm
A highly entrepreneurial financial services business is looking for a Team Assistant / Receptionist to support the EA and Team PA as well as being based full time on reception. The business has an international flavour and is growing fast.
They operate in a highly inclusive style where staff are trusted and treated well. They are offering excellent scope for development alongside an amazing salary and benefits package which includes a very generous bonus!
Ideally, you will be working in SME style Financial/Insurance services, but they are flexible.
Role Purpose:
As the first point of contact for the business in the City office, the Receptionist /Team Administrator plays a vital role in providing exceptional service to visitors and ensuring the smooth operation of front desk activities. The Receptionist / Team Assistant also supports the Executive team with various administrative tasks. The nature of this role requires the job holder to be present in the office 5 days a week.
Team Administrative Support:
1. Handle incoming and outgoing mail, deliveries & couriers.
2. Assist with maintaining office supplies inventory.
3. Liaise with the IT Manager when the printer toner is running low or any IT issues.
4. Assist with travel arrangements for the Executive & Senior Management.
5. Process expenses claims for the Executive team & Senior Management.
6. Provide general administrative support as and when required by the Executive & Senior Management team.
7. Collaborate with team members to support office operations and events.
8. Book restaurants for the Executive & Senior Management team.
9. Work collaboratively as part of the administrative support team.
10. Use initiative on a daily basis to rectify facilities-related matters (e.g. replenish the coffee beans, empty the dishwasher, ensure the kitchen is tidy etc).
Front Desk Operations:
1. Greet and welcome visitors in a warm and professional manner.
2. Maintain a clean and organised reception area.
3. Manage the visitors sign-in process, liaising with the building management, and notify staff of their arrivals.
4. Manage meeting room bookings & ensure rooms are adequate for each meeting.
Essential skills:
1. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
2. Professional appearance and attitude.
3. Ability to multi-task in a fast-paced environment.
4. At least 2 years’ experience working in a similar role.
Desirable:
1. Insurance/FS experience is ideal but not mandatory.
2. French language proficiency is ideal also.
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