Working as part of a team the post holder will contribute to the efficient operation of the Financial Services Department primarily assisting in the resolution of Accounts Payable and Accounts Receivable queries, processing manual payments and inputting of information onto Oracle to facilitate production of invoices.
Each member of the team will be allocated specific areas of responsibility but will be expected to rotate duties on a periodic basis and cover for colleagues as and when appropriate working without direct supervision.
Qualifications will be required at interview and during onboarding process.
· Responsible for reconciling unallocated cash ensuring all queries are resolved and balances cleared in accordance with internal deadlines.
· Responsible for undertaking credit control activities as directed by manager.
Choose Well – Choose WWL
Wrightington, Wigan and Leigh Teaching Hospitals, NHS Foundation Trust are the proud providers of acute hospital and community services to the people of the Wigan Borough and surrounding areas. At WWL, we value our staff believing that ‘happy staff, makes for happy patients’. We have a recognised track record in staff engagement, and living our values ‘the WWL Way’.
WWL are committed to placing the patient at the heart of everything we do, and in the provision of safe, effective care that acknowledges and ensures dignity. With this in mind we are seeking to recruit people who share our values and beliefs.
On-Call
Please note that senior positions (AFC band 8A or above) may be expected to participate in an on-call rota, if the role is predominantly operational.
· Responsible for reconciling unallocated cash ensuring all queries are resolved and balances cleared in accordance with internal deadlines.
· Responsible for undertaking credit control activities as directed by manager.
Other
· Analyse financial data to identify errors and identify inconsistencies and solutions.
· Assist in the completion of the agreement of balances exercise in respect of receivable and payable balances working closely with management accounts to ensure balances accurately reflect outstanding amounts owed to or by the Trust.
· Assist in the completion of appropriate year end working papers for production of annual accounts.
· Complete complex and detailed financial calculations.
· Responsible for the preparationand input of journals in respect of debtor and creditor balances outside sub-ledgers.
· Responsible for the completion of appropriate documentation to facilitate the creation of new supplier accounts.
· Receipting and recording of any local banking.
· Responsible for processing urgent payments ensuring all transactions are documented and notified to the AP/AR Manager for prepay hold to be actioned.
· Process pharmacy invoices, cheque payments and approving timesheets.
· Ensure that procedure notes are available for all tasks undertaken by the section.
· Forwarding invoices and documents to SBS as and when necessary.
· Assist the AP/AR manager in delivering informal on the job training to work colleagues on a range of accounts payable and receivable tasks.
· Contribute to changes in procedures in-line with developments in legislation.
· Responsible for providing informal support and training to Trust managers and budget holders in respect of the Oracle financial system.
· Provide cover for the AP/AR Manager as and when appropriate.
· Provide a full range of administrative support to the Private Patient Wing
· Manage multiple work programmes using a variety of software packages (Microsoft Office, Orbit, ORMIS, Internet Explorer, IEP, PACS, Oracle, EPR and Compu-care
· Utilise substantial PAS permissions/functions to monitor and manage the Private Patient clinics and templates, ensuring they are fully utilised according to service and patient needs.
· Assist in departmental audits
· Identify and implement any service changes or developments.
· Act as a resource for staff, patients and carers.
· To provide any other duties as relevant to the grade.
This advert closes on Wednesday 5 Feb 2025