This client is a global law firm with offices in key business centres across the Americas, Asia, and Europe. The firm employs approximately 2000 lawyers. Their London office has a headcount of circa 800 and offices in the City.
A contract position has opened up for an Accounts Payable Coordinator to join their Accounts Department. You will process all the firm’s invoices on a timely and accurate basis, to optimise cash flow whilst minimising disruption to supply.
Responsibilities
* Ensure all invoices are promptly dispatched to budget holders for authorisation. Promptly update all invoices ensuring they are correctly addressed and updated to correct vendor codes and currency.
* Check and code invoices to the correct cost centres. Reclaim input VAT in accordance with HMRC guidelines.
* Arrange payment of supplier invoices weekly. Process and pay company credit cards. Prepare input & raising of cheques/BACS payments and obtain correct authorisation.
* Post vendor payments to the system and fill all backup paperwork. Daily direct debit postings.
* Direct management and control of certain key supplier accounts.
* Maintain personal expenses report/spreadsheet and chase up as required.
* Ensure rates and rent invoices are processed and paid promptly. Update and maintain supplier bank details.
* Reconciliation of supplier ledgers and statements as they arrive ensuring all queries are promptly followed up.
* Reconciliation of AP creditors ledger, ensuring all credit notes are dealt with monthly.
* Process various monthly/weekly recharges. Produce ad hoc reports as required.
* Check & approve expenses on a daily basis in accordance with the firm’s policy. Ensure correct coding is used and receipts are in order.
* Review and update expenses imports. Collate receipts & post expenses, reclaim VAT in accordance with HMRC guidelines.
* Liaise with US team to ensure all technical issues with the system are promptly resolved. Provide support to users as required.
* Arrange reimbursement of expenses by BACS on a weekly basis. Update and maintain employee bank details.
* Process monthly secondment allowance payments plus specific salary payments as instructed.
* Report to Management Accounts & Head of Treasury regularly for cash flow purposes regarding payments due.
* Supervision of one AP Assistant on a day-to-day basis. Ensure the even distribution of daily tasks and make sure invoices are paid on a timely basis.
* Check and release CHAPS, BACS & international payments from office and client accounts as required.
* Ensure strict deadlines are met at month/year ends and that all AP records are promptly filed and available for review as and when required.
Candidate Profile
* You will have experience in the Accounts Payable function in a global law firm environment.
* Experience of nominal ledger coding and VAT Regulations.
#J-18808-Ljbffr