We are seeking a high calibre individual who can support a broad agenda, managing the business of the Chief Executive's office, including providing high level executive support to the Chief Executive Officer and Chief Officer team.
This function will provide a seamless service as well as ensuring oversight of the executive administrative support team as well as co-ordination and congruence of Trust policy implementation including the key managerial decision making structures of the Trust.
Key Responsibilities:
1. Managing the provision of high quality administrative support to the executive management team;
2. Ensuring appropriate briefings are readied and to maximise the effectiveness of executive meetings;
3. Designing or adapting systems to meet the needs of the CEO and the wider executive office;
4. Liaising with Chief Officers on behalf of the CEO to chase and progress the execution of actions;
5. Preparing presentations and reports for internal and external meetings;
6. Planning and organising of a broad range of complex activities or programmes, some of which are ongoing, which require the formulation and adjustment of plans or strategies;
7. Drafting letters and other correspondence on behalf of the CEO;
8. Ensuring that the chief officers’ portfolios and objectives are appropriately agreed and have been signed off by all respective chief officers;
9. Liaising extensively on behalf of the CEO with clinical and corporate groups within the Trust, partners and other external stakeholders including patients, public and the voluntary sector;
10. Providing and receiving highly complex, highly sensitive or highly contentious information, where developed persuasive, motivational, negotiating, training, empathic or re-assurance skills are required.
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.
We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
Minimum Requirements:
1. To ensure the provision of high quality administrative and technical support for the Chief Executive Officer (CEO) and other chief officers to ensure they can fulfil their functions and represent the Trust in the best possible light;
2. Provide advice on a range of work procedures and practices, some of which are non-routine, which require a base level of theoretical knowledge;
3. Ensure that the CEO is fully briefed prior to attendance at any meeting;
4. Make judgements involving complex facts or situations, which require the analysis, interpretation and comparison of a range of options;
5. Design or adapt information systems to meet the needs of the CEO and the wider executive office;
6. Commission and produce reports and statistics as required, producing documents from a variety of sources and presenting the information in various formats;
7. Liaise with Chief Officers on behalf of the CEO to chase and progress actions;
8. Prepare presentations and reports for internal and external meetings;
9. Plan and organise of a broad range of complex activities or programmes, some of which are ongoing, which require the formulation and adjustment of plans or strategies;
10. Draft letters and other correspondence on behalf of the CEO;
11. Gather internal and external intelligence to inform the CEO and influence policy development;
12. Support the CEO by leading on specific areas of policy development and its practical implementation;
13. Undertaking relevant research, drafting documentation and ensuring approval and effective implementation;
14. Ensure that the chief officers’ portfolios and objectives are appropriately agreed and have been signed off by all respective chief officers;
15. Liaise extensively on behalf of the CEO with clinical and corporate groups within the Trust, partners and other external stakeholders including patients, public and the voluntary sector;
16. Ensure that important issues that have a significant impact on the CEO’s role are brought to their attention;
17. Act on own initiative to determine how best agreed outcomes will be achieved.
This advert closes on Sunday 23 Mar 2025.
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