Fintech RS are currently supporting our client, based in Elgin, to recruit for an Office Manager/ Assistant to join their team on a permanent basis.
Our client is looking for someone to oversee the day-to-day office operations, ensuring the office runs efficiently and effectively, providing administrative support to various departments, and contributing to a positive and productive workplace. This role is a standalone position, with no direct management but will involve supporting a variety of stakeholders from Director's, Managers and Global contractors. Our client is open to both part-time and full-time candidates.
Key Responsibilities:
· Provide administrative support to all staff, including processing invoices, scheduling meetings, managing calendars, and preparing documents
· Handling all bank reconciliation and global bank transfers with clients and consultants of the business
· Supporting with queries and enquiries to best support internal and external stakeholders on a day-to-day basis
· Handle phone calls, emails, and correspondence with clients, partners, and vendors
· Track and manage office-related expenses, ensuring adherence to budgets
· Assist in processing invoices, purchase orders, and employee reimbursements
Experience required for this role:
· Previous experience in a similar role, such as an Office Manager, Senior Administrator or role that covered all of the above duties in depth
· The ability to work independently with little to no supervision
· Familiarity with office management procedures and basic accounting principles
· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and general office software
· Strong organizational and multitasking skills with attention to detail
· Strong problem-solving skills and ability to work under pressure
· Good communication skills is key in this role due to liaising with various stakeholders is a large part of this role