Employer: Torbay and South Devon NHS Foundation Trust
Employer type: NHS
Site: Torbay Hospital
Town: Torquay
Salary: £24,071 - £25,674 pa pro rata
Salary period: Yearly
Closing: 07/04/2025 23:59
Medicines Governance Team Administrator
NHS AfC: Band 3
Job overview
Do you have good admin skills? Are you efficient and motivated? Is patient safety important to you? Then come and join our Medicines Governance Team in the Pharmacy Department.
This post is an integral part of the team supporting the important work of ensuring the safe use of medicines across the Trust.
Our Medicines Governance Team Administrator will act as the Medicines Governance Team administrator, providing clerical and administrative support for medicines governance activities within pharmacy. They will support the Medicines Governance Team in monitoring, reporting and auditing medicines safety & security across the Trust. They will also co-ordinate and maintain the Patient Group Direction (PGD) work.
Main duties of the job
As the team administrator you will provide secretarial and administrative support to the team, arranging meetings, preparing agendas and taking minutes. Key meetings include the quarterly Medicines Governance Committee. You will also manage and maintain the workplans for the team including for the policies and procedures that are reviewed within the department, along with managing the team email. Word processing skills are essential, as is proficiency with Microsoft packages, particularly Word and Excel and a good understanding of information security & confidentiality. Being proactive and using your own initiative are skills we value within the team.
Working for our organisation
The Medicines Governance Team consists of just three staff members working alongside the wider Pharmacy Department and works closely with other teams across the Trust especially the Central Patient Safety Team. We work as part of a close knit group of staff who are patient focussed, dynamic and supportive.
If you would like to visit or discuss the role please get in contact.
Detailed job description and main responsibilities
Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification.
Person specification
Qualifications and Experience
* Good standard of general education to include GCSE maths and English or equivalent
* Experience of administrative duties
* Good knowledge of Microsoft Office and Excel
* Experience of taking meeting minutes
* Able to problem solve
* Ability to work under pressure, prioritise and meet deadlines
* Excellent communication skills both verbal and written
* Good interpersonal skills
* Self-reliant, motivated and resourceful
* Reliable, ethical and acts with integrity
* Ability to adapt and learn from change
* Demonstrable team working skills
* Able to work under own initiative and as part of a team
* Ability to prioritise workload &/or time
* Positive attitude, problem-solving approach.
* Secretarial NVQ Level 3 qualification or equivalent experience
* Knowledge of Trust patient information administrative and information systems
* Knowledge of IHCS, Datix
* Experience of participating in audit
* An understanding of medicines safety and clinical governance issues relating to medicines
You will be joining the organisation at an exciting time. As the first fully integrated care organisation in England, we are working to improve the way we deliver safe, high-quality health and social care. We have a positive and vibrant working atmosphere, we are proud of our investment in our staff both in terms of developing potential career skills and valuing people.
If you provide support to a family member or friend with health or care needs, we aim to be a Carer-friendly employer. We have a ‘Staff Carers’ policy which includes flexible working where possible and a Carer’s Passport scheme that links you into support and discounts.
IMPORTANT INFORMATION
* We reserve the right to close vacancies early if we receive a high volume of applications. Therefore, we encourage you to apply promptly.
* Please read the job description carefully and tailor your application to reflect the requirements of the role.
* Applicants who identify in their application form they are a part of the Armed Forces community will be guaranteed an interview, provided they meet the minimum essential criteria outlined in the job description and person specification for the role. Step into Health guidance can be found on our NHS Employers website.
* Correspondence will be sent via Trac, text, and email. Please ensure you check your email and Trac account regularly.
* Applicants with no previous NHS experience will ordinarily be appointed to the minimum of the band.
* If you have not received an invitation to interview within 28 days of the closing date, please assume that your application has been unsuccessful on this occasion.
* It is your responsibility to ensure the timely receipt of appropriate references.
The Trust is committed to preventing discrimination, valuing diversity and achieving equality of opportunity. No person (staff, patient or public) will receive less favourable treatment on the grounds of the nine protected characteristics as governed by the Equality Act 2010. If you require support you can obtain this from our Equality Business Forum which has representatives from all protected groups.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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