The primary purpose of this position is to ensure the commercial activity linked to day-to-day operations is both profitable and managed. The candidate will support various business functions, providing information, coaching, and introducing new processes, with a principal focus on protecting business profit and reducing unnecessary spend.
A successful candidate will provide quality outputs, as required, for both internal and external stakeholders. This role will have line management responsibility for a small team.
Key Responsibilities
* Routinely investigate Arcus client spend to ascertain commercial viability of Arcus contracts.
* Suggest and facilitate activities to continuously improve the above.
* Maintain strong relationships with support departments to identify opportunities to improve overall profitability and departmental efficiency.
* Define and deliver (with the support of MI) manager-level reporting to field departments to highlight all cost-related issues including incorrect costs and apportionment.
* Work with the Operations Contract Support team, and operational functions, to ensure that the Operations Contract Support team and other administrative functions are upskilled/trained to deliver the expected service.
* Assess financial risks involved with new initiatives.
* Ensure all deadlines are met for billing and commercial aspects of contractual compliance.
* Create contract precis to support colleague understanding of scope of works.
* Provide guidance and training to operations colleagues on how to maximize the commercial benefit of contracts with no detriment to delivered service.
* Identify opportunities where change to process or behavior will increase revenue/profit.
* Provide strategic updates on how the business can increase profitability and reduce identified revenue losses.
* Produce transactional spend reporting, with summaries of spend activity.
* Support other business areas to develop operationally sound and commercially aware processes.
* Review introduced changes, to determine success or further change.
* Monitor financial KPIs.
* Produce billing reporting to aid client invoicing processes.
* Monitor daily transactions on spend, ensuring correct approval processes are adhered to.
* Support department leaders to identify areas of opportunity to improve the quality & accuracy of purchase order generation and records associated with self-procure processes.
* Prepare quotations and submit them for client approval as required.
* Manage the purchase order received process, confirming goods or a service has been received while validating the content of the fields or a PO.
* Represent the department to mobilize new contracts/agreements as part of the mobilization team.
* Work proactively with the Supply Chain team to address problems before they escalate with suppliers and service providers.
* Support the department to meet internal KPIs & objectives.
* Respond promptly to requests/instructions meeting the requirements of the business and the client.
* Follow company policies and procedures as directed and work to actively deliver the company and department's vision.
* Perform ad hoc duties as per the needs of the business.
* Represent the business in a professional manner.
* Ensure that we work in a compliant, ethical & best practice manner always.
Knowledge and Skills
* A relevant degree or qualification is advantageous.
* Experience in commercial analysis.
* A strong administrative background.
* Experience leading a successful team.
* Ability to interrogate data, mainly using Excel.
* Excellent knowledge of Microsoft Office, Excel, Word, PowerPoint.
* Working knowledge of Microsoft Visio or other process/workflow mapping software.
* Ability to operate specialist software/systems.
* Excellent communication skills both written and verbal.
* Good analytical skills and deadline-driven.
* Deliver tasks with a high degree of accuracy.
* Team player but capable of working on own initiative to fully understand implications of changes and effective working methods.
* Excellent organizational skills.
* Outstanding customer service skills.
When You Join Us, You'll Receive:
* Salary: Up to £41,000 per annum (pro rata) depending on experience.
* Up to 10% bonus scheme, subject to achievement of targets.
* 25 days annual leave + Bank Holidays.
* Generous contributory pension scheme of matched contributions between 5% and 6%.
* Life Assurance.
* Free eye test and contribution towards glasses with Specsavers (T&Cs apply).
* Learning & Development opportunities.
* Funded Training Sponsorship Scheme.
* Salary Sacrifice Electronic Vehicle Scheme.
* Cycle to Work Scheme.
* Health Cash Plan.
* Up to 10% off B&Q / Trade Point.
* 20% off Nuffield Fitness and Wellbeing Centres.
Don't miss out on this great opportunity, apply today by clicking on the 'apply' button.
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